Job Description:

We are seeking a highly skilled Administrative Assistant with exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams to provide high-level administrative and operational support. This role requires someone with skilled maturity, the ability to handle sensitive and confidential information, and robust organizational and communication skills.
The Administrative Assistant will work closely with our US-based Executive Assistant to support executive-level leadership, manage complex calendars, prepare high-quality documents and presentations, and coordinate cross-functional projects across multiple time zones. This position will require signing a Non-Disclosure Agreement (NDA) to ensure confidentiality.

Key Responsibilities :

Administrative Assistant-Must Have MCN experience
Calendar & Time Management
 Manage complex, multi-time-zone calendars for senior leadership.
 Schedule and coordinate meetings across global regions, balancing priorities and
resolving conflicts.
Communication & Coordination
 Draft, edit, and format qualified emails,



memos, and presentations for internal
and external stakeholders.
 Coordinate with business units, vendors, and partners to ensure timely follow-up.
 Screen and prioritize inbound requests, ensuring prompt and appropriate
responses.
 Handle sensitive financial and business information with strict confidentiality.
Meeting & Event Support
 Prepare briefing materials, summaries, and talking points for meetings.
 Track and follow up on action items to ensure decisions are implemented.
 Organize meeting agendas and distribute relevant documentation in advance.
Project & Workflow Management
 Support strategic initiatives by tracking progress, deadlines, and deliverables.
 Liaise with Legal, HR, and Accounting teams for cross-functional projects.
 Utilize project management tools to monitor tasks and coordinate across regions.
Financial & Administrative Support
 P

📌 Administrative Assistant Vadodara
🏢 Actide International
📍 Vadodara