Key Responsibilities

· Manage the Sales Head’s calendar, schedule meetings, resolve conflicts, and ensure agendas and supporting documents are shared in advance.

· Attend key internal meetings, prepare structured Minutes of Meeting, record decisions, owners, and timelines, and circulate MOMs promptly.

· Maintain action trackers and follow up with Regional Heads, Sales Managers, and internal stakeholders for closure of agreed actions.

· Coordinate periodic sales, regional, forecast, pipeline, and business review meetings.

· Prepare and update sales dashboards covering targets, bookings, revenue, gross margin, pipeline, forecasts, collections, and other agreed metrics.

· Consolidate information from multiple stakeholders, validate data, and highlight gaps, delays, risks, and exceptions to the Sales Head.

· Create skilled presentations for monthly and quarterly reviews, planning meetings, leadership discussions, and strategic initiatives.

· Maintain an organised repository of MOMs, dashboards, presentations, trackers, and key sales documents with appropriate confidentiality.

· Coordinate with Finance, Commercial, Marketing, Presales, Technology, Service Delivery, HR, and other functions on sales-related actions.

Key Performance Indicators

· Timely circulation of MOMs and closure tracking of action items.





· Accuracy and on-time submission of dashboards, reports, and presentations.

· Adherence to sales review calendars and timely receipt of stakeholder updates.

· Reduction in overdue actions, reporting gaps, and data discrepancies.

· Quality and usefulness of information provided to the Sales Head.

Requirements
Qualification and Experience

· Bachelor’s degree in Business Administration, Commerce, Management, or a related field; MBA will be preferred.

· 3-6 years of experience in business coordination, sales coordination, sales operations, management reporting, or executive support.

· Experience working with senior sales or business leadership will be preferred.

· Experience in IT infrastructure, technology, system integration, or B2B sales will be an advantage.

Required Skills

· Advanced proficiency in Microsoft Excel and Power Point; knowledge of Power BI or Zoho Analytics is an advantage.

· Strong coordination, follow-up, communication, and stakeholder management skills.

· Ability to analyse data, identify exceptions, and present information clearly.

· High attention to detail, ownership, confidentiality, and ability to manage multiple deadlines.

· Confidence to follow up firmly and professionally with senior stakeholders.

📌 Business Coordinator (India)
🏢 Proactive Data Systems
📍 India