ROLES & RESPONSIBILITIES OF BRANCH ACCOUNTANT The Chief role of Branch Accountant is to ensure proper maintenance of all accounts related to the designated branch.
1. Job Role : Fee Collections
- Collection of fee from parents as per modes present in the branch for Orchids and schoolshop Pvt. Ltd
- Issuing the receipt after fee collection
- Updating the concession as per the policy (any concession out of the policy needs to be updated only after approval)
- Keeping a track of bounced cheques and collecting fine as per the directions of the management
- Blocking/Unblocking students as per due status and making sure fine is collected for all applicable students
- All collections need to be updated in the ERP software and the Daily Collection Report(DCR) on a daily basis
- Fee due follow ups through calls, bulk sms, etc
2. Job Role : Payments
- Vendor payments to be done in accordance with the compliance policies
- Understanding of all aspects with respect to vendor payments and petty cash payments
- Ensuring selection of appropriate account heads for recording expenses
- Very significant to understand the basics of TDS & GST
- For more than 5000 payment, send to central office to process by cheque or online on weekly basis
3. Job Role : JODO
- Explain the functioning of JODO third party app to Parents
- Explain the EMI options to Parents
4. Job Role : Safekeeping
- Receipts, Voucher Books, Invoices,
Cash & Cheques and agreements should be safely guarded and maintained in proper state. It should be under lock and key.
5. Job Role : Reconciliation
- Reconciliation of daily collections & expenses at the branch has to be done on a daily basis with respective modes of transactions (Cash/Cheque/Online/POS/Internet).
6. Job Role : Database Maintenance
- Should make sure all the students present are active in the system in the respective branch.
- All students taking transport should be assigned a transport Facility.
Page 2 http://www.orchidsinternationalschool.com/
7. Job Role : Operation Manager Works
- Total paid and due report twice a day
- Daily Collection Report with percentage (including one shot and installment wise)
- Collection report with counts (For Ex - How many students paid for 1st inst 2nd Inst and 3rd Inst, one shot paid and Books paid count.)
- Active Strength for the AY
- Daily Collection Report with student details
- Google sheet updation for the same Books and uniform paid data along with the student details as well as count details.
- Books and uniform paid data the same which will update in google sheet on daily basis.
- Fee due report
- All fee paid detail report along with strength will be given on weekly basis
Also ensure compliance to any other directions and duties issued/assigned by the School Principal/ Operation Manager from time to time.