Department: Administration & Accounts
Location: Sowripalayam / Thondamuthur / Karjat
Reporting To: Manager – Facilities / General Manager (as per center protocol)
Employment Type: Full-Time
Role Overview
The Executive – Admin & Accounts will manage day-to-day accounts operations and administrative functions at the center. This role plays a key part in ensuring accurate billing, timely vendor payments, smooth administrative coordination, and compliance with internal SOPs.
Key ResponsibilitiesAccounts Payable
- Process vendor invoices and bills with proper verification.
- Match invoices with Purchase Orders (PO) and delivery records.
- Maintain petty cash and expense records with supporting vouchers.
- Prepare weekly and monthly payment summaries.
- Coordinate with vendors for payment queries and account reconciliation.
Accounts Receivable & Client Billing
- Record daily client expenses and services in Zoho Books.
- Support client billing, discharge settlements, and NO DUE clearance.
- Issue receipts for cash collections and coordinate handover to Accounts team.
- Maintain proper client PO and billing documentation.
Administrative & Purchase Operations
- Prepare purchase approvals and coordinate with internal departments.
- Create and track Purchase Orders for approved requirements.
- Monitor vendor deliveries and stock updates.
- Maintain records for kitchen, pharmacy, and store inventory.
Attendance & Payroll Support
- Track attendance for housekeeping and consultant staff.
- Share attendance data with HR for payroll processing.
- Support bank account opening for new employees.
Documentation & Compliance
- Maintain bills, purchase records, stock registers, and audit files.
- Ensure adherence to SOPs and internal controls.
- Monitor biometric attendance and flag irregularities.
Qualifications
- Bachelor’s degree in Commerce / Accounting / Business Administration
- (B.Com / BBA preferred)
Skills Required
- Working knowledge of Accounts Payable & Receivable
- Experience with Zoho Books or similar accounting software
- Valuable MS Excel and documentation skills
- Strong coordination, communication, and multitasking ability
- Attention to detail and compliance-focused mindset
Why Join Abhasa?
- Work in a structured healthcare & rehabilitation environment
- Exposure to multi-center operations
- Supportive and process-driven work culture