Location: VASA – Vydehi Advanced Simulation Academy, Bengaluru

Department: Operations & Administration

Experience: 2–5 years

Employment Type: Full-Time

Reporting To: National Head – Simulation & Training

Job Summary

The Operations Executive will be responsible for coordinating day-to-day operational activities of VASA, ensuring smooth execution of training programs, workshops, simulation activities, facility management, inventory control, documentation, and stakeholder coordination.

Training & Workshop Coordination

- Coordinate participant registrations and maintain training databases.
- Collect participant details and prepare final participant lists before programs.
- Create and manage communication channels including WhatsApp groups and email communications.
- Coordinate with faculty, instructors, and participants for smooth workshop execution.
- Support training logistics and learning space preparation.

Facility & Equipment Management

- Monitor and maintain simulation labs, classrooms, and training facilities.
- Coordinate preventive maintenance, repairs, and vendor support.
- Maintain records of equipment servicing, AMCs, and maintenance activities.
- Coordinate with IT and technical teams for operational requirements.

Inventory & Asset Management

- Maintain inventory records of simulation equipment, consumables, and academy assets.
- Monitor stock levels and initiate procurement requests when required.
- Coordinate storage, issuance, and tracking of resources.
- Maintain asset registers and inventory reports.

Documentation & Reporting

- Maintain records of workshops, simulation sessions, attendance,



and participant databases.
- Update and maintain operational master sheets and trackers.
- Coordinate certificate preparation and printing.
- Prepare weekly and monthly operational reports.
- Record and maintain Minutes of Meetings (MoM).

Administration & People Management

- Coordinate housekeeping, security, and support staff activities.
- Monitor participant flow and ensure smooth functioning during programs and events.
- Maintain effective communication with stakeholders and management teams.

Excel & Accounts Management

- Maintain and update Excel-based operational, inventory, and financial trackers with accuracy and consistency.
- Prepare expense statements, petty cash records, and vendor payment trackers for academy operations.
- Reconcile invoices, purchase orders, and payment records with finance and procurement teams.
- Use formulas, pivot tables, and data validation to build accurate, audit-ready reports and dashboards.
- Support budget tracking and basic accounts coordination in liaison with the finance department

Qualification & Experience

- Bachelor’s Degree in any discipline (MBA preferred).
- 2–5 years of experience in operations, administration, training coordination, healthcare, education, or simulation environments. Robust working proficiency in MS Excel (formulas, pivot tables) and basic accounts/expense management is required.

Job Title: Operations Executive

Post Code: Bachelor's Degree in any discipline (MBA preferred)

Experience: 2-5 Year

Employment Type: Full-Time

Job Location: VASA – Vydehi Advanced Simulation Academy

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