Job Title:

Executive / Personal Assistant to the Founder

Reporting To:

Founder / Managing Director

Job Summary:

We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the Founder who will provide high-level administrative, operational, and personal support. The ideal candidate will act as a trusted aide, managing schedules, communications, documentation, and coordination across business and personal matters, enabling the Founder to focus on strategic priorities. Executive Personal Assistant at Trade Facilities Management (India) Pvt Ltd [KAMALA GROUP]

Key Responsibilities:

1. Executive & Administrative Support

Manage the Founder’s calendar, appointments, meetings, and travel schedules

Prioritize emails, calls, and messages; draft responses when required

Prepare agendas, presentations, reports, and briefing notes

Maintain records, files, and confidential documents

2. Business Coordination

Act as a point of contact between the Founder and internal teams, clients, vendors, and stakeholders

Follow up on action items from meetings and ensure timely closure

Coordinate with legal, finance, HR, and operations teams on Founder-led initiatives

Assist in research, data collation, and analysis for strategic decisions

3. Travel & Logistics Management

Plan domestic and international travel, including flights, hotels, visas, and itineraries

Handle reimbursements, expense tracking, and documentation

Coordinate events, conferences,



and off-site meetings

4. Personal Assistance

Manage personal schedules, reminders, and commitments of the Founder

Assist with personal errands, documentation, and family-related coordination (as required)

Ensure smooth day-to-day functioning by anticipating needs

5. Confidentiality & Discretion

Handle sensitive personal and business information with absolute confidentiality

Exercise sound judgment while dealing with high-level information and stakeholders

Required Skills & Qualifications:

Willing to travel

Bachelor’s / Master's degree in any discipline

3–7 years of experience as a Personal Assistant / Executive Assistant / Founder’s Office role

Excellent written and verbal communication skills (English mandatory; Hindi/regional language preferred)

Strong organizational, multitasking, and time-management abilities

Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Calendar, Docs)

Ability to work under pressure and handle last-minute changes

Preferred Attributes:

High emotional intelligence and professional maturity

Proactive, solution-oriented mindset

Strong follow-up and execution skills

Versatile working hours and availability when required

Experience working with senior leadership, founders, or promoters

Job Type: Full-time

Pay: From ₹30,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time

Work Location: In person

📌 Personal Assistant (India)
🏢 KAMALA GROUP OF COMPANIES
📍 India