Executive Assistant to Director Main Purpose

To act as the Director’s right-hand support by managing daily coordination, follow-ups, scheduling, communication, and documentation, ensuring smooth execution of sales, purchase, and business activities.

Job Description (JD)

Task — Details

Daily Task & Follow-up Management —
Track daily tasks assigned by Director, follow up with team members, vendors, and customers, and ensure timely completion of work.

Schedule & Meeting Management —
Manage Director’s daily schedule, plan meetings, arrange appointments, and send reminders to ensure time is used effectively.

Sales & Customer Coordination —
Assist in customer communication, prepare quotations, share product details, and follow up on inquiries and pending orders.

Purchase Coordination —
Coordinate with suppliers for purchase orders, confirm deliveries, track pending materials, and maintain supplier communication.

WhatsApp & Communication Handling —
Manage business WhatsApp communication, respond to routine queries, organize messages, and escalate important matters to Director.

Documentation & Record Maintenance —
Maintain records of quotations, orders, purchase details, and important documents in organized formats.

Travel & Visit Planning —
Arrange travel bookings, hotel reservations,



and prepare schedules for business visits or exhibitions.

Internal Team Coordination —
Act as a bridge between Director and team members, ensuring instructions are clearly communicated and followed.

Data & Report Preparation —
Prepare basic reports such as order status, pending follow-ups, and daily activity summaries.

Vendor & Customer Follow-ups —
Follow up with customers for payments, order confirmations, and delivery updates.

Skills Required

- Strong communication skills (Hindi/Gujarati required, English preferred)
- Excellent follow-up discipline (very significant)
- Good organizational and multitasking ability
- Confidence in handling WhatsApp, calls, and emails
- Basic knowledge of Excel and document management
- Ability to prioritize tasks and manage time effectively
- Professional and polite communication style
- Attention to detail and reliability
- Ability to handle confidential information responsibly
- Willingness to learn business processes

Pay: ₹8,000.00 - ₹20,000.00 per month

Education:

- Bachelor's (Preferred)

Experience:

- Personal assistant: 1 year (Preferred)

Language:

- English (Preferred)
- Gujarati (Preferred)

Location:

- Rajkot, Gujarat (Rajkot) (Preferred)

Work Location: In person

📌 Executive Assistant (India)
🏢 MAHAVIR IMITATION JEWELLERY
📍 India