Administration & IT

Personal Assistant to Director

Full Time

Jaipur

Contact us at: [email protected]

Responsibilities:

Overview

The Personal Assistant provides high-level administrative and operational support to the Director, ensuring smooth coordination, timely communication, and efficient handling of day-to-day priorities. This role demands exceptional organisation skills, discretion, professionalism, and the ability to anticipate needs in a fast-paced hospitality environment.

Key Responsibilities

1. Administrative Support

- Manage the Director’s calendar, appointments, meetings, and travel schedules.

- Organise and prioritise daily tasks, ensuring timely follow-ups.

- Draft emails, letters, presentations, and communication on behalf of the Director.

- Coordinate internal meetings, prepare minutes, and track action points.

2. Operational Coordination

- Liaise with HODs, property teams, and external partners to ensure the Director’s instructions are executed accurately.

- Maintain an organised filing system for documents, approvals, and confidential records.

- Assist with project tracking and follow-ups across multiple properties and departments.

3. Communication Management

- Serve as the primary point of contact for stakeholders seeking access to the Director.

- Screen calls, messages,



and requests; ensure smooth information flow.

- Maintain professionalism, confidentiality, and clarity in all communication.

4. Travel & Event Assistance

- Plan and coordinate travel itineraries, bookings, and logistics.

- Support with personal and professional events, meetings, or engagements as required.

5. Research & MIS Support

- Conduct basic research, prepare briefs, collect data, and create reports as required by the Director.

Assist in preparing documents for reviews or presentations.

Qualifications:

Skills & Requirements

- Graduate with 2–5 years of experience as a PA, EA, or Administrative Coordinator.

- Excellent written and verbal communication skills.

- Highly organised with strong time-management abilities.

- Discreet, reliable, and able to maintain strict confidentiality.

- Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with technology tools.

- Ability to multitask and work in a fast-paced setting.

- Professional appearance and positive attitude.

Preferred Personality Traits

- Calm and composed under pressure.

- Proactive, solution-oriented, and quick with follow-ups.

- Strong interpersonal skills.

- High level of integrity and accountability.

📌 Personal Assistant to Director (Jaipur)
🏢 Moustache Escapes
📍 Jaipur