Job Description – Systems Sr Executive / Management Systems Officer

Department: Management Systems / Compliance / Quality
Reports To: System Head

Location: Oragadam, Kanchipuram Dist, Chennai

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Mail : [email protected]

Qualification

· Bachelor’s Degree in Engineering, Science, Environmental Science, Industrial Engineering, or a related discipline.

· Preferred ISO Internal Auditor/Lead Auditor certification.

· Higg FEM, SLCP, Sedex/SMETA training or practical experience is desirable.

· Above 6 years of experience in Management Systems, Compliance, or Sustainability.

Job Purpose

To establish, implement, maintain, and continuously improve the organization’s Integrated Management System (IMS) and sustainability/compliance programs in accordance with ISO standards, Higg, SLCP, Sedex, customer requirements, and applicable legal regulations.

Key Responsibilities1. Integrated Management System (IMS)

· Implement, maintain, and improve the Integrated Management System.

· Ensure compliance with ISO 9001, ISO 14001, and ISO 45001 standards.

· Develop, review, and control policies, procedures, SOPs, work instructions, and records.

· Maintain document control and ensure revision status is up to date.

2. ISO Management

· Coordinate ISO implementation across all departments.

· Plan and conduct internal audits.

· Coordinate certification, surveillance, and recertification audits.

· Monitor corrective and preventive actions (CAPA) until effective closure.

· Prepare Management Review Meeting (MRM) reports and monitor action plans.

3. Higg FEM (Facility Environmental Module)

· Coordinate Higg FEM self-assessment and verification activities.

· Collect and validate environmental performance data.

· Monitor energy, water, fuel, wastewater, emissions, and waste management performance.

· Track environmental improvement initiatives and sustainability targets.

· Maintain supporting documents required for Higg verification.

4. Higg FSLM / Social Compliance





· Coordinate labor, health & safety, and social compliance requirements.

· Ensure compliance with working hours, wages, employee welfare, and legal requirements.

· Support customer social compliance assessments.

· Maintain records related to employee welfare and statutory compliance.

5. SLCP (Social & Labor Convergence Program)

· Coordinate completion of the Converged Assessment Framework (CAF).

· Collect and maintain supporting documents required for SLCP verification.

· Coordinate verifier visits and ensure timely completion of assessments.

· Monitor corrective action plans arising from SLCP assessments.

6. Sedex / SMETA

· Coordinate Sedex registration and data management.

· Prepare for SMETA 2-Pillar or 4-Pillar audits.

· Ensure compliance with:

o Labour Standards

o Health & Safety

o Setting

o Business Ethics

· Maintain audit records and ensure timely closure of non-conformities.

7. Internal & External Audits

· Prepare annual audit schedules.

· Conduct internal system audits.

· Coordinate customer, certification, regulatory, and third-party audits.

· Monitor audit findings and ensure timely closure.

8. Documentation & Record Control

· Maintain master lists for documents and records.

· Ensure document distribution and revision control.

· Archive records according to retention requirements.

· Maintain audit reports, permits, licenses, and statutory records.

9. Risk Management & Compliance

· Maintain risk and opportunity registers.

· Monitor legal and regulatory compliance.

· Conduct compliance evaluations and report findings.





· Support emergency preparedness and business continuity activities.

10. Training & Awareness

· Conduct induction and awareness training on ISO, Higg, SLCP, Sedex, environmental management, and occupational health & safety.

· Maintain training calendars, attendance records, and competency matrices.

11. Sustainability & ESG

· Monitor environmental, social, and governance (ESG) performance indicators.

· Support carbon footprint, waste reduction, recycling, water conservation, and energy-saving initiatives.

· Coordinate sustainability reporting as required by customers.

12. Continuous Improvement

· Facilitate Kaizen, 5S, Lean, and process improvement initiatives.

· Analyze trends from audits, incidents, and customer feedback.

· Recommend improvement projects and monitor implementation.

Technical Skills

· ISO 9001, ISO 14001, ISO 45001 implementation

· Higg FEM and Higg FSLM

· SLCP (CAF)

· Sedex/SMETA audit coordination

· Internal auditing

· CAPA management

· Risk assessment

· Legal compliance management

· Microsoft Office (Excel, Word, PowerPoint)

· ERP/DMS software

Key Performance Indicators (KPIs)

· Zero major non-conformities in ISO, Higg, SLCP, and Sedex audits.

· 100% completion of internal audit schedule.

· Timely closure of CAPAs.

· 100% document control compliance.

· Achievement of sustainability and environmental targets.

· On-time completion of Higg, SLCP, and Sedex assessments.

· Reduction in repeat audit findings.

· Full compliance with legal, statutory, and customer requirements.

Competencies

· Strong analytical and problem-solving skills.

· Excellent documentation and report-writing ability.

· Effective communication and coordination.

· Leadership and teamwork.

· Planning and organizational skills.

· Attention to detail.

· Continuous improvement mindset.

· Ability to manage multiple compliance systems simultaneously.

Work Location: In person

📌 Systems Sr Executive / Management Systems Officer (Oragadam)
🏢 Manohar Filaments
📍 Oragadam