Job Title: Admin & Purchase
Assistant

Department: Administration

Reports to: Factory Admin
Manager

Position Overview

The Admin & Purchase Assistant
will support daily administrative operations and ensure smooth procurement
processes within the organization. This role requires solid coordination
skills, attention to detail, timely execution of tasks, and the ability to
maintain accurate records and vendor relationships. The role contributes
directly to operational efficiency by assisting in purchases, documentation,
and general office administration.

What you will own and be
responsible for:

1. Administrative Support
- Manage day-to-day office administration activities.
- Handle documentation, filing, mail, courier
management, and record keeping.
- Coordinate with internal departments to facilitate
administrative needs.
- Schedule meetings, maintain calendars, and support
travel arrangements when needed.

2. Procurement & Purchase
Coordination
- Assist in sourcing suppliers, collecting quotations,
and preparing comparative statements.
- Raise purchase requests (PR)



and purchase orders (PO)
as per internal guidelines.
- Follow up on order fulfillment, delivery schedules,
and invoice submission.
- Maintain updated vendor databases and price lists.

3. Inventory & Asset
Management
- Track office supplies, stationery, and pantry items;
ensure timely replenishment.
- Assist in maintaining records of company assets and
equipment.
- Coordinate with vendors for maintenance, repairs, and
service requirements.

4. Vendor Management
- Communicate with vendors regarding requirements,
negotiation, orders, and deliveries.
- Ensure vendor compliance with timelines, quality
standards, and documentation needs.
- Support vendor onboarding by collecting and verifying
required documents.

5. Documentation &
Compliance
- Maintain accurate and up-to-date administrative and
purchase records.
- Assist in preparing reports for management review.
- Ensure adherence to procurement polic

📌 Admin & Purchase Assistant (Nelamangala Town)
🏢 Ph4 Food and Beverages
📍 Nelamangala Town