The Event Production & Operations Executive will be responsible for managing logistics, timelines, on-ground execution, and team coordination for all weddings, shoots, and LIVXS-managed events. This role demands a high level of planning, clear communication, and the ability to solve problems in real-time. The ideal candidate should be process-oriented, quick on their feet, and experienced with fieldwork in media or event production.

Key Responsibilities

1. Pre-Event Coordination
- Finalize and confirm shoot/event schedules with the client 48 hours before each function
- Share final briefs, Google Map links, dress code, and packing lists with the creative and ops teams.
- Coordinate with internal team leads (camera, sound, logistics) to confirm gear and travel readiness.
- Ensure calendar sync and reminders are active across relevant teams using Zoho Calendar.

2. On-Ground Execution
- Arrive 30–60 minutes before the shoot to conduct venue recce and manage team setup.
- Oversee timelines, coordinate between photography, cinematography, and client-facing teams




- Ensure data dump procedures are followed after each function (SSD backup, folder labelling, etc.)
- Capture real-time updates and flag issues immediately to the Project Manager or Ops Head

3. Logistics & Team Operations
- Manage transport, food arrangements, and gear handling for field teams
- Ensure equipment checklist is followed; handle emergency requirements with vendor contacts
- Maintain attendance and conduct team debriefs post-event (via Zoho Projects).

4. Post-Event Reporting
- Ensure function is marked as “Complete” in Zoho Projects, triggering handoff to post-production
- Submit a shoot day report with any issues, feedback, or missing data to the Ops Head
- Assist in gear return, damage checks, and incident reports if applicable.

Requirements

Key Skills Required
- Solid coordination and time management, especially under pressure
- Working knowledge of event shoot formats (Haldi, Mehendi, Cock

📌 Event Production (Gurugram)
🏢 LIVXS
📍 Gurugram