Having minimum 2 years stores Experience with basic Tally knowledge.

JOB DESCRIPTION – SCHOOL OPERATIONS SUPPORT

About Us

Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.

Role

School Operations Support

Department

Operations

Designation

Senior Executive/Assistant Manager – Operations

Band and Grade

E3/E4

Location

School

Reporting to

School Administrator

Primary Purpose of the Job

Admin Executive is responsible for managing all administrative, safety, security, and facilities of the school.

Key Responsibilities

Key Accountabilities/Activities: Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions.

Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff.

Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.

- Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements.
- Support for Repairs and Maintenance Activities. Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations.
- Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)
- Support to Internal Customers for organizing Events,



Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.
- Source recent vendors for cost effective and quality services
- Ensure timey clearance of all Vendors Invoices before the stipulated timeline.
- Maintain MIS for all admin related expenses. All invoices need to be submitted before the given timeline.
- All Invoices to be submitted before 5th of every month
- Maintaining FA inventory records and monthly FA audits.
- Maintaining all work pertaining to school examinations and Board examinations
- Co-ordination with Stores for raising the PO for timely execution
- Assist reporting manager in preparing budgets & monitoring the actuals.

Key Interactions

Internal: All Staff

External: Vendors

Desired Qualification

- Graduate or Postgraduate in any stream from a recognized University in India or abroad

Years of Experience

- 2-4 years of experience in managing administrative function in a small or medium sized organization of repute.
- Experience in education sector or any other service sector shall be preferred.

Expected Competencies

- Situational Adaptability
- Instills trust.
- Customer Service
- Tech Savvy
- Accountability
- Result Driven
- Communication
- Interpersonal Skills
- Collaboration
- Optimizing work processes

*

Skills and Knowledge

- Knowledge of Administration (Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions).
- Understanding of budgeting, asset management & compliance.
- Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.

Job Type: Full-time

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

- Leave encashment
- Provident Fund

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

📌 Stores position (India)
🏢 Vibgyor High School
📍 India