About The Company

Anton Global Pharmaceuticals is a Mumbai-based pharmaceutical export house specializing in the distribution of finished formulations, nutraceuticals, and active pharmaceutical ingredients (APIs). Our company operates across diverse international markets, including Latin America, the Middle East, and Africa. We pride ourselves on maintaining a lean and agile team, which fosters a hands-on environment where every role is highly visible and impactful. Our commitment to quality, compliance, and customer satisfaction positions us as a trusted partner in the global pharmaceutical industry. As we continue to expand our footprint, we seek dedicated professionals who are eager to contribute to our growth and success.

About The Role

The Executive Assistant to the MD & CEO and Talent Acquisition is a dual-faceted position designed for a proactive and organized individual. Reporting directly to the Managing Director and the Chief Executive Officer, this role combines high-level executive support with end-to-end talent acquisition responsibilities. The first component involves managing the daily schedules, travel arrangements, correspondence, and meeting preparations for both principals, ensuring their days are efficient and well-organized. The second component focuses on sourcing, screening, and onboarding suitable candidates to support the company's growth trajectory. This position requires a disciplined professional capable of balancing multiple priorities in a fast-paced environment, with a clear understanding that this is not an HR generalist or administrative role, but rather a strategic support function aimed at facilitating executive efficiency and talent acquisition excellence.

Qualifications

The ideal candidate will possess 2 to 6 years of experience in an executive assistant, recruitment, or talent acquisition role, or a combination of these areas. Demonstrable success in closing roles and managing end-to-end recruitment processes is essential. Strong command of written and spoken English is required,



with proficiency in Hindi and Marathi considered advantageous for local hiring initiatives. The candidate must be highly organized, capable of maintaining trackers, following up diligently, and closing tasks independently. Discretion is paramount, as the role involves handling sensitive information such as salary details, confidential correspondence, and calendar management for senior executives. Proficiency in Excel or Google Sheets, LinkedIn Recruiter or Naukri, and standard scheduling and document management tools is expected. A graduate degree in any discipline is acceptable; formal HR qualifications are not mandatory.

Responsibilities

Executive Assistance to the MD and CEO

- Manage and coordinate both executives calendars, including scheduling, rescheduling, and proactively flagging potential conflicts to ensure optimal time utilization.
- Plan and execute domestic and international travel arrangements, including flights, hotel bookings, visa applications, forex management, ground transportation, and detailed itineraries.
- Prepare comprehensive meeting materials such as agendas, briefing notes, background information on counterparts, and detailed minutes with clear action points.
- Monitor follow-ups and deadlines across various commitments, ensuring nothing is overlooked or delayed.
- Draft, manage, and prioritize correspondence, acting as the first point of contact for external visitors and callers.
- Handle expense reports, maintain organized documentation, and ensure confidential record-keeping in compliance with company policies.

Talent Acquisition

- Own the end-to-end recruitment process: drafting and posting job openings on platforms like LinkedIn, Naukri, and other relevant channels, managing applicant flow efficiently.




- Actively source candidates through LinkedIn searches, Naukri databases, recruitment agencies, and referrals, rather than relying solely on inbound applications.
- Screen CVs against role requirements, conduct first-round telephonic interviews, and prepare shortlists for the hiring managers.
- Coordinate interview schedules with the MD and CEO, maintain candidate engagement, gather feedback, and ensure a smooth interview process.
- Manage offer rollouts, support salary negotiations, conduct reference and background checks, and facilitate seamless onboarding for new hires.
- Maintain a dynamic candidate database and provide regular pipeline reports to senior management.
- Manage relationships with recruitment vendors, including consultants, background check agencies, and job portals to optimize hiring processes.

Benefits

Joining Anton Global Pharmaceuticals offers the opportunity to work directly with the Managing Director and CEO from day one, gaining valuable exposure to executive decision-making and strategic initiatives. The role provides a clearly defined scope and responsibilities, ensuring clarity and focus in your contributions. We offer a competitive salary aligned with your experience and skills. As part of our small, dynamic team, you will enjoy a cooperative work environment that values initiative, professionalism, and growth. Additionally, we provide opportunities for professional development, exposure to international markets, and the chance to be part of a rapidly expanding organization within the pharmaceutical export sector.

Equal Opportunity

Anton Global Pharmaceuticals is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate based on race, religion, gender, age, nationality, disability, or any other protected characteristic. We believe in providing equal employment opportunities to all individuals and creating an environment where everyone can thrive and contribute to our collective success.

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