Job Title: HR Coordinator – US operations

Location: Remote
Department: Human Resources

Job Summary

We are seeking a meticulous and proactive HR Coordinator to support our U.S. operations. This role is pivotal in managing candidate communication, ensuring smooth onboarding, maintaining accurate documentation, and supporting compliance and background verification processes. Ideal candidates will possess excellent coordination skills, an eye for detail, and a passion for organizational efficiency.

Key Responsibilities

Offer & Exit Communication

- Confirm offer with the Account Manager and send it to the candidate
- Confirm the End-of-contract details with the Account Manager and send it to the candidate
- Draft and send formal emails to candidates regarding onboarding or exit

Onboarding Coordination

- Send onboarding packets via ATS
- Guide candidates in filling out onboarding documentation
- Review submitted forms for accuracy and completeness
- Ensure all required supporting documents are received before background check

Background Verification

- Collect education and employment history from candidates
- Coordinate drug testing when required
- Collaborate with Account Manager if criminal history requires client clearance
- Monitor background check status multiple times daily
- Provide timely updates to Account Manager
- Obtain supporting documents if education/employment data cannot be verified

Documentation & Compliance

- Maintain complete candidate folders with W2/C2C, client documents, background checks, and verification proofs




- Track expiry of submitted documents and request updated versions
- Validate Direct Deposit forms for accuracy to ensure smooth payroll processing

Recordkeeping & Audit Readiness

- Maintain organized records and trackers on Google Sheets
- Ensure documentation is in order and audit-ready at all times

Candidate Engagement & Experience

- Maintain consistent communication with candidates throughout onboarding and background check process
- Confirm candidate start dates and ensure timely readiness

Team Culture & Engagement

- Address feedback and operational concerns within the HR team
- Organize regular engagement activities (e.g., Fun Friday calls) to promote team bonding

Additional responsibilities will be assigned that are not outlined in the job description

Qualifications

- Bachelor's degree in Human Resources, Business Administration, or related field
- 1–3 years of HR administrative experience, Must have worked in US staffing
- Familiarity with ATS platforms and background verification protocols
- Robust communication and interpersonal skills
- Proficient with Google Workspace, especially Google Sheets
- Detail-oriented with a proactive work ethic

#IND2

Job Type: Full-time

Application Question(s):

- What is your expected salary?
- How many years of experience you have in HR Operations?

Experience:

- HR India: 1 year (Preferred)

Location:

- Pune, Maharashtra (Required)

Shift availability:

- Night Shift (Required)

Work Location: Remote

📌 US experienced - HR assistant (India)
🏢 Cube Hub
📍 India