Key Responsibilities

Billing & Documentation

- Generate customer invoices, tax invoices, quotations, delivery challans, and credit/debit notes.
- Process sales orders and ensure timely and accurate billing.
- Verify purchase orders (POs) before invoicing.
- Generate e-way bills and other statutory documents as required.
- Maintain accurate billing records and documentation.

Warehouse Inward Operations

- Process inward entries for goods received from vendors and OEMs.
- Verify received quantities against purchase orders (POs), supplier invoices, and delivery documents.
- Coordinate with the warehouse team for physical verification of stock.
- Update inward transactions in ERP/software.
- Report shortages, excess quantities, or damaged materials to the concerned department.
- Maintain Goods Receipt Notes (GRN) and inward documentation.

Warehouse Outward Operations

- Prepare delivery challans, packing lists, invoices, and dispatch documents.
- Coordinate with the warehouse team for timely picking, packing, and dispatch.
- Verify products, serial numbers, and quantities before dispatch.
- Update outward transactions in ERP/software.
- Coordinate with logistics partners for shipment and tracking.
- Ensure all dispatch documentation is complete before goods leave the warehouse.

Inventory & Coordination

- Coordinate with the Sales, Purchase, Warehouse, and Accounts departments.




- Support stock reconciliation and inventory audits.
- Maintain proper filing of inward, outward, and billing records.
- Prepare daily, weekly, and monthly MIS reports.
- Ensure compliance with company processes and GST regulations.

Required Skills

- Knowledge of GST billing and invoicing.
- Experience with ERP software (SAP, Tally, Busy, Microsoft Dynamics, Marg, or similar).
- Good knowledge of Microsoft Excel.
- Understanding of warehouse inward, outward, and inventory processes.
- Solid attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to work in a fast-paced warehouse environment.

Qualification

- Bachelor's Degree (B.Com, BBA, B.Sc., or any graduate).
- 1–3 years of experience in billing, warehouse operations, logistics, or inventory management.
- Experience in an IT products distribution company is preferred.

Preferred Experience

- Experience handling HP, Dell, Lenovo, networking, printers, or other IT hardware products.
- Knowledge of serial number tracking and inventory management.
- Familiarity with GST, e-way bills, and warehouse documentation.

Benefits:

- Leave encashment

Work Location: In person

HR Contact No: +91-XXXXXXXXXX

Pay: ₹13,000.00 - ₹20,000.00 per month

Benefits:

- Leave encashment
- Provident Fund

Work Location: In person

📌 Billing Executive (India)
🏢 Icare
📍 India