Role / Title: Sr. Executive – Administration
Reporting To: CEO for Secretarial work & Senior Manager HR for Administration
Department: HR & CEO’S Office
Location: Vikhroli, Mumbai

KEY OBJECTIVE OF THE JOB
Provides high-level support to the Chief Executive Officer (CEO) by managing schedules, coordinating meetings, preparing reports, and handling confidential information. This role also ensures smooth day-to-day administrative operations within the office.
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MAJOR DELIVERABLES: Executive Support to CEO’s office
1. Managing CEO's calendar, schedule appointments.
2. Organize and prioritize incoming correspondence, emails, and phone calls for the CEO.
3. Act as the point of contact between the CEO and internal/external stakeholders.
4. Managing travel & logistic for CEO’s office.
5. Maintain strict confidentiality regarding sensitive information Administrative Duties
1. Oversee general office management, including day to day vendor bill processing.
2. Managing queries related to travel & employee reimbursement
3. Manage employee GMC,



GTL & GPA policy, share addition & deletion data on monthly basis
4. Facility Management – Managing sub-staff, cafeteria & soft services
5.Travel & logistic management for indoor & outdoor activities
6. Coordinates with finance team for vendor payment & necessary provisions

HR Operational Duties
1.Second-in-line position for HR operations
2.Employee Benefits implementation.
3.To take care of Employee BGV
4.Employee as a vendor creation post joining of new joinee.

Role Specifications
Educational Qualification:
Any bachelor’s degree
Years and type of experience:
3 to 5 years, preferably managing office of CXO level
Technical Competencies:
Knowledge of Microsoft office, PowerPoint
Positive communication skill, Ability to manage CXO level team
Behavioral Competencies:
•Customer obsession
•Attention in detail
Languages:
English, Hindi

📌 Senior Executive (Mumbai)
🏢 Mahindra Group
📍 Mumbai