Key Responsibilities
Handle raw material enquiries with overseas suppliers
Obtain Proforma Invoices and issue Purchase Orders
Follow up with suppliers for timely shipment dispatch
Negotiate freight rates and finalize shipment nominations
Track vessel schedules and ensure timely arrival
Check and finalize shipping documents (B/L, FTA)
Coordinate with CHA for customs clearance and BOE filing
Prepare and submit LC applications, follow up with banks
Arrange duty payments and shipping line payments
Prepare supplier payment documents and coordinate with Accounts
Verify and approve CHA & Freight Agent invoices
Coordinate Way Bill issuance and ensure delivery
Prepare costing Purchase Orders post-delivery
Maintain MIS reports (funds, shipment, clearance, pending orders)
Skills/Experience
Import & Documentation Knowledge: Strong understanding of BOE, Bill of Lading, FTA, LC, customs clearance.
Vendor & Logistics Coordination: Experience with overseas suppliers, CHA, freight forwarders, shipping lines.
Negotiation & Communication: Ability to negotiate freight rates and coordinate effectively.
Banking & Payment Handling: LC documentation, SWIFT follow-ups, bank coordination.
Analytical & MIS Skills: Solid Excel and reporting skills.
Attention to Detail: Accuracy in document verification and compliance.