Office & Communication Support

- Handling incoming phone calls, emails, and messages professionally and routing them to the right person.
- Greeting visitors and coordinating basic front-office functions.
- Maintaining communication with drivers, dispatchers, clients, vendors, and regulatory contacts.
- Drafting and responding to routine correspondence.

2. Documentation & Filing

- Creating, organizing, and maintaining both physical and electronic files (documents, certificates, permits, reports).
- Processing and filing invoices, purchase orders, bills of lading, delivery documents, and other transport paperwork.
- Maintaining accurate records of shipments, driver documentation, insurance details, and compliance files.

3. Scheduling & Coordination

- Organizing schedules for meetings, appointments, training sessions, and sometimes travel arrangements.
- Coordinating internal team calendars and arranging conference calls or group activities.
- Tracking deadlines for permits, registrations, inspections, or compliance requirements.

4. Administrative & Office Management

- Ordering and managing office supplies, ensuring systems and printers are functioning, and supporting general office upkeep.




- Preparing regular reports (weekly, monthly, or as requested) for management on office or operations metrics.
- Performing data entry, maintaining databases/spreadsheets (often using MS Office: Word, Excel, Outlook).

5. Financial / Accounting Support (where required)

- Assisting with basic billing tasks such as invoice preparation or sending to clients.
- Processing expenses, tracking payments, or recording financial information in coordination with accounting.
- Filing and managing simple bookkeeping entries (if part of the role).

6. Compliance & Regulatory Assistance

- Helping ensure driver files, permits, logs, and other compliance-related documentation remain up-to-date.
- Assisting with recordkeeping to support audits and regulatory reviews.
- Preparing compliance summaries or reporting data to supervisors.

Job Types: Full time, Permanent

Pay: ₹10,071.24 - ₹26,577.37 per month

Experience:

- Desktop administration: 2 years (Preferred)

Language:

- English (Required)

Location:

- Bathinda, Punjab (Required)

Work Location: In person

📌 Administration Assistant (India)
🏢 ATL heavy haul
📍 India