Export Documentation Executive

Role Overview: The Export Documentation Executive is responsible for preparing, managing, and dispatching export-related documents, coordinating with CHAs (Customs House Agents), and ensuring timely and accurate communication with consignees regarding shipments. The role requires strong attention to detail, organizational skills, and familiarity with international trade documentation and compliance requirements.

Key Responsibilities:

Shipment Communication:

- Send order confirmation emails to consignees, clearly mentioning shipment dispatch details including expected delivery timelines.

Document Preparation & Dispatch: +

- Prepare covering letters for all consignments to accompany the shipment documents being sent via courier.
- Receive original shipment documents from the CHA post-dispatch and verify all contents.
- Obtain authorized signature on documents after verification and prepare them for courier dispatch.

Courier Handling:

- Book couriers and dispatch original shipment documents to consignees.
- Share document details, including courier tracking slip and ETA, via email to the consignee for smooth customs clearance.

Data Management:





- File the first original or copy of each shipment document physically in box files on a month-wise basis.
- Maintain a digital folder structure storing full set of consignment documents categorized by month.

Coordination & Reporting:

- Follow up regularly with the CHA for timely receipt of original documents from port.
- Coordinate with the accounts team by sharing monthly export sales data for reconciliation and financial reporting.

Certification Handling:

- Prepare and process the Certificate of Origin (COO) using the DGFT portal in compliance with destination country requirements.

Key Skills & Tools:

- Export Documentation & International Logistics
- Knowledge of INCOTERMS, DGFT portal & COO documentation
- Courier Coordination & Tracking
- MS Office / Google Workspace (Excel, Word, Drive)
- Email Communication & Documentation Filing
- Strong Organizational and Time-Management Skills

Job Types: Full time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Leave encashment

Education:

- Bachelor's (Preferred)

Experience:

- EXPORT DOCUMENTATION: 3 years (Preferred)

Language:

- English (Preferred)
- Hindi (Preferred)

Location:

- Aluva, Kerala (Preferred)

Work Location: In person

📌 Export Documentation Executive- Aluva (India)
🏢 Fair Exports India
📍 India