ROLE PURPOSE
We're hiring a proactive, detail-oriented Executive Assistant to become the CEO's right hand. Your mission: own all admin, coordination, customer follow-ups, and daily reporting so the CEO can focus on strategy—not daily operations. If you love bringing order to chaos and anticipate needs before they're asked, this role is for you
KEY RESPONSIBILITIES
Calendar & Meeting Management
- Own the CEO's schedule: schedule, reschedule, send reminders
- Prepare brief briefing notes before each meeting
- Track action items and follow up post-meeting
Customer Care & Coordination
- Act as first point of contact for client/customer inquiries
- Ensure prompt follow-ups and escalate critical issues with clear context
- Maintain a clean, updated customer interaction log
Admin & Operations
- Manage emails, draft communications, track documents
- Coordinate travel, logistics, and vendor communications
- Maintain organized digital & physical records
End-of-Day CEO Report (Non-Negotiable)
Prepare a crisp 1-page Daily Report by 5:30 PM covering: Key decisions made today
- Pending actions + owners + deadlines
- Customer/lead updates (hot/warm/cold)
- Tomorrow's top 3 priorities + potential bottlenecks
- Quick metrics snapshot (revenue, leads, issues)
Cross-Functional Support
- Liaise with sales, operations, and field teams for smooth execution
- Track project milestones and flag delays early
- Maintain simple SOPs for repeatable tasks
WHO YOU ARE
Preferred to have
- 1–3 years as EA, Ops Coordinator, or Founder's Aide
- Experience in tech/security/automation/services
- Exceptional organization & time-management
- Basic knowledge of CRM/tools (Zoho, Trello, Notion)
- Strong written & verbal English + Malayalam
- Exposure to customer support or sales coordination
- Proficient in Google Workspace / MS Office
- Familiarity with reporting formats & dashboards
- High discretion, confidentiality, professionalism
- Proactive problem-solver who anticipates needs
- Comfortable working independently & fast-paced .
SUCCESS IN FIRST 90 DAYS
Timeline : What Success Looks Like
Day 30 : CEO's calendar runs smoothly; EOD reports are consistent & actionable
Day 60 : Customer follow-ups & internal coordination handled independently; zero missed deadlines
Day 90 | Processes documented; CEO's weekly admin time reduced by 10–15 hours
COMPENSATION & GROWTH
- Salary: ₹20,000 – ₹35,000/month (based on experience + performance review at 90 days)
- Incentives: Performance-linked bonus for exceeding KPIs
- Shared Accommodation will be provide by The Company
- Growth: Explicit path to Senior EA / Operations Coordinator based on impact
- Culture: Respectful, ownership-driven, execution-focused
HOW TO APPLY
Send your resume + a brief note (max 100 words)
answering:
*"What 3 things would you include in the CEO's End-of-Day Daily Report, and why?"*
Email to:
[email protected]
Subject: `EA Application – Your Name’
Deadline: 14-05-2026
- Only shortlisted candidates will be contacted. We value clarity, ownership, and execution over fancy resumes.
Pay: ₹20,000.00 - ₹35,000.00 per month
Work Location: In person
📌 Executive Assistant to the CEO (India)
🏢 Invoteo Future
📍 India