The Senior Purchase Executive will be responsible for end-to-end purchase execution, bridging the gap between engineering approvals, vendor manufacturing, and logistics. The ideal candidate will ensure that purchase orders are flawlessly executed, technical clearances are obtained seamlessly, and goods are dispatched on time while strictly adhering to commercial and delivery terms.

Key Responsibilities1. Purchase Order Execution & Contract Management

- Convert approved technical quotations into accurate and legally binding Purchase Orders (POs) within the ERP system.
- Thoroughly review vendor quotes against agreed commercial terms, price schedules, and payment conditions before PO issuance.
- Serve as the primary point of contact for vendors post-order placement to ensure clear communication of expectations.

2. Technical Coordination & Drawing Approvals

- Act as the liaison between the internal engineering/technical team and the vendor to facilitate swift Drawing Approvals.
- Track the lifecycle of drawing submissions, revisions, and final approvals to eliminate any manufacturing bottlenecks or delays.
- Ensure production does not begin without verified, stamped, and approved drawing sets.

3. Expediting & Delivery Management

- Proactively monitor vendor manufacturing schedules to ensure orders are executed strictly based on agreed Vendor Delivery Terms.
- Identify potential delivery risks early and implement mitigation plans to avoid project delays.
- Conduct regular follow-ups (telephonic, email, and occasional site visits if required) to track production milestones.

4. Logistics, Documentation & Compliance

- Coordinate the complete logistics cycle from the vendor's facility to the USC INDIA office.
- Manage the generation and compliance of E-way Bills, tax invoices, packing lists, delivery challans, and test certificates.




- Ensure all statutory and transit documentation is accurate to prevent any delays at check-posts or during transit.
- Coordinate pre-dispatch inspections (PDI) with quality teams and vendors where applicable.

5. Vendor Performance & Reporting

- Maintain accurate trackers for all open POs, drawing approval statuses, and dispatch schedules.
- Evaluate vendor performance based on Key Performance Indicators (KPIs) such as On-Time Delivery (OTD), lead time adherence, and documentation accuracy.

Requirements & Qualifications

- Education: Bachelor’s degree in Engineering (Electrical/Mechanical preferred) or a Supply Chain/Logistics related field.
- Experience: 4 to 6 years of core experience in industrial procurement, purchase execution, and logistics handling. Experience in dealing with engineering drawings and technical equipment is highly desirable.
- Technical Skills:
- Proficiency in ERP software (SAP, Oracle, or equivalent procurement modules).
- Robust command over MS Excel for data tracking and reporting.
- Sound understanding of GST regulations, E-way bill generation, and transit logistics documentation.
- Soft Skills:
- Excellent negotiation and assertive follow-up skills.
- Strong communication skills to manage diverse vendor relationships.
- A high degree of ownership and a KPI-driven mindset toward meeting deadlines.

Key Performance Indicators (KPIs)

- PO Cycle Time: Time taken from final quotation to PO issuance.
- On-Time Delivery (OTD): % of orders delivered by vendors within the committed delivery timeline.
- Drawing Approval Lead Time: Efficiency in coordinating and closing drawing approvals between internal teams and vendors.
- Compliance Score: Zero penalties or delays due to incorrect E-way bills or missing dispatch documentation.

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Paid sick time
- Paid time off

Work Location: In person

📌 Sr. Purchase Executive (India)
🏢 USC INDA
📍 India