We are looking for a proactive, detail-oriented, and organized Virtual Assistant to support our healthcare administrative operations. The ideal candidate will manage billing, invoicing, email communication, caregiver coordination, student administration, and general administrative tasks while ensuring accuracy, confidentiality, and timely execution of responsibilities.
Key Responsibilities
Time & Caregiver Coordination
Monitor and maintain daily clock-in and clock-out records for caregivers.
Verify time entries for accuracy and maintain proper documentation.
Billing & Invoicing
Prepare and send weekly invoices.
Review invoice payment status and follow up on outstanding payments.
Report pending invoices to management.
Remittance & Payment Verification
Review remittance reports and verify reimbursements.
Identify and report payment discrepancies.
NOA (Notice of Admission) Management
Conduct monthly audits of NOAs.
Track expiring NOAs and ensure timely renewals.
Monitor payroll emails for new NOA submissions.
Email & Communication Management
Manage shared contact and payroll inboxes.
Respond to emails professionally and prioritize urgent communications.
Draft accurate responses and maintain organized email records.
Follow up on pending communications.
Student Administration
At the end of each week (Fridays),
provide a summary of:
○ Outstanding tasks
○ Unresolved emails
○ Any irregularities or issues requiring attention
General Administrative Support
Maintain organized digital records and documentation
Assist with additional administrative tasks as assigned
Ensure compliance with internal processes and timelines
Qualifications
Proven experience as a Virtual Assistant or in an administrative role
Strong organizational and time-management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to handle sensitive information confidentially
Proficiency with email, spreadsheets, and online systems
Ability to work independently and meet deadlines
Preferred Skills
Experience with healthcare administration, billing, or payroll processes
Familiarity with invoicing and remittance systems
Work Expectations
Availability during agreed-upon working hours
Consistent communication and responsiveness
Ability to prioritize tasks and meet weekly deadlines
Walk-in date and timeJul 21, Tue9.30 AM - 5.30 PM3 DayContact person and details
Maria Sowmiya
+91-XXXXXXXXXX
Venue and locationVision Global ITES Pvt Ltd No.12-B, 2nd Floor, Rangasamy Naidu Street, Trichy Road, Ramanathapuram, Coimbatore 641 005 Landmark: Above Bank of Baroda
Work Location: In person
📌 Virtual Assistant (India)
🏢 VISION GLOBAL ITES PRIVATE
📍 India
Reply to this offer
Impress this employer describing Your skills and abilities, fill out the form below and leave Your personal touch in the presentation letter.