DETAILED KEY RESPONSIBILITIES
1. Order Execution & Vendor Management
Execute and monitor Purchase Orders against defined delivery schedules to ensure zero production
downtime.
Proactively track pending POs and engage in rigorous follow-up with vendors regarding dispatch details
and delivery lead times.
Serve as the primary point of contact for suppliers to manage order confirmations, address delivery
delays, and initiate corrective actions.
Coordinate the procurement and follow-up for repairing and maintenance materials to support the
Engineering department.
2. System Management & Reporting
Maintain real-time data integrity in the SAP system by updating PO statuses, delivery dates, and material
master data.
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Develop and update comprehensive purchase trackers and Management Information System (MIS)
reports using MS Excel.
Document and manage professional email communication with external and internal stakeholders
regarding procurement status.
3. Cross-Functional Coordination
Liaise closely with the Stores department to verify material receipt and resolve any quantitative or
qualitative discrepancies.
Coordinate with Production and QC teams to ensure all raw and packing materials meet approved
specifications before procurement.
Assist the Accounts department by ensuring all necessary documentation (Invoices, DCs, POs) is
accurately aligned for payment processing.
4. Procurement Compliance
Ensure all procurement activities adhere to the company's internal SOPs and regulatory requirements.
Monitor vendor performance based on delivery timelines, material quality, and responsiveness.
REQUIRED KNOWLEDGE & SKILLS
ERP Proficiency: Strong working knowledge of SAP (Modules related to PO tracking and basic
procurement).
Office Tools: Advanced proficiency in MS Excel and professional email etiquette.
Domain Knowledge: Deep understanding of raw material and packing material specifications within the
manufacturing sector.
Interpersonal Skills: Exceptional follow-up, negotiation, and vendor coordination abilities.
QUALIFICATION & ATTRIBUTES
Education: Graduate or Diploma in any discipline (Supply Chain or Commerce background preferred).
Experience: 2–4 years of proven experience in Purchase or Procurement coordination within a
manufacturing environment.
Competencies: High attention to detail, system-driven working approach, and solid analytical skills.