Job Information

Date Opened

06/29/2024

Job Type

Full time

Industry

7. Construction & Facility Maintenance

City

Chennai

State/Province

Tamil Nadu

Country

India

Zip/Postal Code

600086

Job Description

Facility and Infrastructure Management:

- Oversee all aspects of facility management including the maintenance of buildings, infrastructure, and grounds.

- Coordinate with vendors, contractors, and internal teams for the upkeep of assets and compliance with safety standards.

- Develop and implement preventive and corrective maintenance schedules to minimize downtime and repair costs.

Soft Services Management

- Oversee the provision of soft services, including cleaning, landscaping, security, and waste management.

- Develop and implement service standards and protocols.

- Monitor service providers to ensure performance and quality standards are met.

Hard Services Management

- Manage hard services, including HVAC, electrical, plumbing, and mechanical systems.

- Develop and implement maintenance schedules for all systems and equipment.

- Ensure compliance with safety and regulatory standards.

Asset Management:

- Use the Asset Infinity tool for the tracking and management of institutional assets.

- Maintain an up-to-date inventory of all physical assets, including equipment, machinery, and fixtures.

- Monitor asset life cycles and recommend replacements or upgrades to optimize operational efficiency.

- Prepare asset utilization and depreciation reports for financial forecasting and budgeting.

Vendor and Contractor Management:





- Source, negotiate, and manage relationships with vendors and contractors for facility services.

- Ensure compliance with contracts, SLAs, and regulatory requirements.

- Conduct periodic vendor performance evaluations and implement cost-saving strategies.

Budget and Financial Management:

- Prepare and manage the facility and infrastructure maintenance budget, ensuring cost-effectiveness.

- Monitor expenditures related to facility operations and asset management.

- Prepare monthly financial and operational reports for senior management review.

Health, Safety, and Compliance:

- Ensure that the facility adheres to all health, safety, and environmental regulations.

- Conduct periodic safety audits and implement necessary corrective measures.

- Ensure all assets and infrastructure meet safety standards and are functioning optimally.

Transport Management:

- Oversee the institution's transport services, including vehicle maintenance, scheduling, and driver management.

- Develop and implement transport policies and procedures.

- Ensure the transport fleet is safe, reliable, and cost-effective.

Sustainability Initiatives:





- Develop and implement sustainability initiatives to reduce the institution’s environmental footprint.

- Promote energy efficiency and waste reduction practices.

- Monitor and report on sustainability performance.

Team Management:

- Lead and manage a team of maintenance staff, custodians, and external contractors.

- Provide training on the effective use of the Asset Infinity tool and other facility management systems.

- Implement performance tracking and improvement plans for the team.

Stakeholder Communication:

- Communicate regularly with institutional stakeholders regarding facilities and infrastructure issues.

- Address any concerns or requests from staff, students, and visitors in a timely manner.

- Prepare and present reports to senior management.

Requirements

Qualifications:

- Bachelor's degree in Facilities Management, Engineering, or a related field.

- Minimum of 7-10 years of experience in facilities and infrastructure management, preferably in an academic or institutional setting.

- Solid knowledge of building systems, maintenance practices, and regulatory requirements.

- Excellent project management skills, including budgeting, scheduling, and resource allocation.

- Strong problem-solving and decision-making abilities.

- Excellent communication and interpersonal skills.

- Proficiency in facilities management software and other relevant tools.

- Ability to work under pressure and manage multiple priorities.

📌 Manager - Facilities & Infrastructure (India)
🏢 Alpha Group of Institutions
📍 India