Job Summary

RPM Logistics Pvt. Ltd. is looking for a dynamic and detail-oriented Purchase Executive to manage the complete procurement cycle, including sourcing, vendor management, inventory planning, purchase order processing, and stores coordination. The ideal candidate should possess strong negotiation skills, excellent analytical ability, and hands-on experience in procurement and inventory management.

Key Responsibilities Procurement & Vendor Management

- Plan inventory requirements and procure materials as per business needs.
- Source new vendors and maintain a reliable vendor database.
- Obtain quotations from multiple vendors and prepare comparative statements.
- Evaluate vendors based on quality, price, delivery timelines, and service.
- Negotiate prices, payment terms, and delivery schedules to achieve cost savings.
- Develop alternate vendors to ensure uninterrupted supply.

Purchase Operations

- Review Purchase Requisitions (PR) received from various departments.
- Prepare and issue Purchase Orders (POs).
- Follow up with suppliers to ensure timely delivery of materials.
- Track pending purchase orders and maintain an Open PO report.
- Ensure procurement activities comply with company policies and approved budgets.

Inventory & Stores Management

- Monitor inventory levels and maintain optimum stock availability.
- Plan and procure office stationery, housekeeping items, consumables, PPE, packaging materials, electrical items, maintenance materials, MHE spares, and other operational requirements.
- Coordinate with the Stores team for receipt of materials.
- Verify material quantity and quality against Purchase Orders and delivery documents.
- Coordinate replacement or return of damaged, short-supplied, or rejected materials.
- Participate in periodic stock verification and inventory reconciliation.

Vendor Bills & Payment Coordination

- Verify vendor invoices with Purchase Orders, Goods Receipt Notes (GRN), and delivery challans.
- Process vendor bills for approval and coordinate with the Accounts department for timely payments.




- Resolve invoice discrepancies with vendors and internal departments.

Documentation & MIS

- Maintain complete purchase documentation, including quotations, Purchase Orders, invoices, agreements, and vendor records.
- Prepare Daily, Weekly, and Monthly MIS reports related to procurement, inventory, pending POs, and vendor performance.
- Maintain accurate procurement records in ERP/Tally.

Cost Control

- Identify opportunities for cost reduction and process improvements.
- Monitor market price trends and recommend economical purchasing options.
- Ensure maximum value through effective vendor negotiations.

Required Skills

- Robust Vendor Management and Negotiation Skills
- Procurement Planning and Inventory Management
- Purchase Order Processing
- Cost Analysis and Price Comparison
- Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, MIS Reports)
- Working knowledge of Tally ERP
- Good Analytical and Problem-Solving Skills
- Excellent Communication and Coordination Skills
- Good English Reading and Writing Skills
- Ability to work under deadlines and manage multiple priorities

Educational Qualification

- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or any related discipline.

Experience

- Minimum 2 years of relevant experience in Purchase, Procurement, Inventory, or Store Management.
- Experience in the Logistics, Warehousing, Manufacturing, or Supply Chain industry will be preferred.

Key Performance Indicators (KPIs)

- Timely Procurement of Materials
- Cost Savings through Effective Negotiation
- Vendor Performance and Delivery Compliance
- Inventory Availability and Stock Accuracy
- Purchase Order Turnaround Time
- Accuracy in Vendor Bill Processing
- Procurement MIS Accuracy and Timeliness

Preferred Candidate

- Candidates residing in Thane or nearby locations will be preferred.

Salary: ₹20,000 – ₹30,000 per month (Based on experience and skills)

Work Location: Thane, Maharashtra

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Education:

- Bachelor's (Preferred)

Experience:

- total work: 2 years (Preferred)

Work Location: In person

📌 Purchase Executive (India)
🏢 RPM Logistics Private
📍 India