Job Title:

Operations & Site Co-ordination Executive

Department:

Supply Chain / Operations

Job Summary:

The Operations & Site Co-ordination Executive will serve as the primary co-ordination link between the Head Office and project sites across India. The role is responsible for ensuring seamless communication with site supervisors, timely collection of attendance and operational information, maintenance of labour records, Co-ordination of site expenses, gate pass administration, and support for payroll and statutory compliance processes.

Key Responsibilities:

1. Site Operations Co-ordination

- Coordinate daily with Site Supervisors, Contractors and Mukadams regarding labour attendance, manpower deployment and operational requirements.

- Ensure timely collection of worker and staff attendance through PagarBook, eFusion and other attendance systems.

- Resolve attendance discrepancies with Site Supervisors and HR before payroll processing.

- Maintain accurate manpower deployment and attendance records.

2. Attendance & Payroll Co-ordination

- Monitor attendance, overtime, leave and wage records.

- Verify attendance and prepare attendance summaries and Wage Register support documents.

- Track labour advances, attendance corrections and payroll supporting documents.

- Coordinate with the Payroll & Compliance team for timely salary processing.

3. Labour Documentation & Compliance Support

- Maintain labour records, contractor documentation and employee records.

- Coordinate onboarding, ID cards, exit documentation, contractor licences and statutory

documentation.

- Maintain statutory registers, inspection files and support audits.

4. Site Expense & Operational Co-ordination

- Co-ordinate site expense requests and approvals.

- Verify supporting documents, vouchers and bills before submission to Accounts.

- Maintain expense trackers and labour advance documentation.





5. Gate Pass & Site Administration

- Co-ordinate employee, contractor, vehicle and material gate passes.

- Coordinate UAN activation and maintain employee master records.

6. MIS & Reporting

- Maintain attendance, manpower, expense and documentation trackers.

- Prepare operational MIS and highlight pending actions.

Key Skills Required

- Excellent follow-up and Co-ordination skills.

- Solid communication and interpersonal skills.

- Strong MS Excel skills.

- High attention to detail and documentation.

- Familiarity with PagarBook/eFusion preferred.

- Ability to multitask in a fast-paced environment.

- Strong organisational and problem-solving skills.

Preferred Qualifications

- B. Com / BBA / BA / M. Com / MBA / HR or equivalent.

- 2–5 years' experience in Site Co-ordination, Operations Co-ordination, Labour Compliance, Payroll Co-ordination or Project Administration.

- Experience in Construction, EPC, Infrastructure, Manufacturing, Logistics or Contracting companies preferred.

Working Knowledge Of

- PagarBook/eFusion or similar attendance software.

- Labour attendance and wage records.

- Contractor documentation.

- PF, ESIC and labour documentation.

- Minimum Wages Act.

- Payment of Wages Act.

- Contract Labour Act.

- Bonus and Gratuity provisions.

Key Performance Indicators (KPIs)

- 100% attendance collection before payroll cut-off.

- Zero payroll delays due to incomplete attendance.

- Timely labour documentation.

- Timely gate pass and UAN processing.

- Accurate manpower records.

- Timely closure of site expense documentation.

- Zero major audit observations due to missing documentation.

- Effective Co-ordination with supervisors, contractors and internal teams.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Provident Fund

Work Location: In person

📌 Operations & Site Co-ordination Executive (India)
🏢 Shivji Valji Sheds
📍 India