Sales Coordinator / Operations Executive

Company: Pharma Spares Pvt. Ltd.

Role Objective

We are looking for a high-energy Sales Coordinator / Operations Executive to act as the central point of contact between our sales team, high-profile pharmaceutical clients, and our production facility. You will be responsible for ensuring that the journey from "Sales Inquiry" to "Final Invoice" is seamless, accurate, and timely.

Job Requirements

- Experience: 3 to 15 years in Sales Coordination, Billing, or Back-office Operations.
- Software: Advanced Tally proficiency is Mandatory. Candidates must be comfortable with Tally Prime/ERP 9 for all inventory and accounting entries.
- Joining Status: Immediate Joiner preferred.
- Industry: Prior experience in Pharma Machinery, Spares, or Engineering is a solid plus.

Core Responsibilities

1. Sales & Client Coordination

- Serve as the bridge between the on-field sales team and customers.
- Respond to client inquiries regarding spare parts (sieves, screens, machine components).
- Follow up with clients to convert inquiries into confirmed Purchase Orders (POs).

2. Order Management & Execution

- Verify technical specifications of spares once an order is received to ensure 100% accuracy.




- Check stock availability and coordinate with the factory production team to meet delivery timelines.
- Update the sales team and clients regularly on order status.

3. Billing, Accounting & Dispatch (Tally)

- Perform all data entry in Tally, including Sales Orders and Proforma Invoices.
- Generate final Tax Invoices, Packing Lists, and E-Way bills for all shipments.
- Coordinate with the logistics/transport department to ensure the safe dispatch of spares to client sites.

4. Reporting & Compliance

- Maintain accurate records of client accounts and outstanding payments.
- Prepare weekly/monthly sales and dispatch reports for management review.

Key Skills

- Tally Expert: Fast and accurate entry of vouchers and invoices.
- Communication: Clear verbal and written English/Hindi/Marathi for professional client interaction.
- Problem Solver: Ability to handle order delays or technical queries with a calm, solution-oriented mind.
- Organized: Capable of managing multiple orders simultaneously without missing details.

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

- Leave encashment
- Provident Fund

Application Question(s):

- are you a immediate joiner , with less notice perod

License/Certification:

- tally (Preferred)

Work Location: In person

📌 Sales Coordinator (India)
🏢 Pharma Spares
📍 India