Job Code: 07

Location: Pune & PCMC

Experience: 10–12 Years in Billing, Contracts, Vendor Management, and Inter-departmental Coordination in the Construction/Real Estate Sector

Qualification: B.E./B.Tech in Civil Engineering

Job Role:

- - Oversee and ensure seamless, accurate, and timely flow of data, information, and updates across departments in accordance with established SOPs, enabling smooth inter-departmental functioning.

- Review and approve Work Allotments prepared by the team, ensuring all vendor scopes are clearly defined and documented as per site instructions, with a focus on accuracy and timeliness.

- Lead and monitor all Contract Allotment activities including documentation, data integrity, compliance, and MIS reporting, ensuring consistency and zero errors across all processes.

- Supervise the end-to-end Vendor Registration process and ensure all statutory compliance documents are collected and verified without delays.

- Review and ensure the timely generation and dissemination of weekly reports on pending vendor requests to all concerned HODs for prompt action and resolution.





- Ensure strict adherence to timelines for forwarding Work Allotments to the billing team, minimizing any delays in processing and invoicing.

- Collaborate with the Site and Accounts teams for timely processing of Retention Dues post project closure, ensuring all supporting documentation is in order.

- Guide the team in collecting and validating vendor Balance Confirmations, Credit Notes, and GST Compliance details on a periodic basis.

- Provide the Site team with up-to-date Rate Data to facilitate effective and timely decision-making during rate negotiations.

- Build and maintain a centralized project-wise vendor database, including historical and ongoing work allotments, and ensure it's accessible to HODs and management when required.

- Develop a structured database of prospective vendors, capturing their interest and capabilities for potential work opportunities, and share the same with relevant decision-makers.

- Mentor and lead the billing team, ensuring process discipline, career development, and alignment with company goals.

📌 Billing Head (India)
🏢 Austin Realty
📍 India