Key Responsibilities:-

Calendar & Schedule Management

- Manage and optimize the Founder’s calendar, meetings, appointments, and daily schedules.
- Prioritize meetings and ensure effective time management.
- Coordinate internal and external meetings across different stakeholders and time zones.
- Schedule recurring reviews, leadership meetings, and follow-up discussions.

Communication & Coordination

- Act as the primary point of contact between the Founder and internal/external stakeholders.
- Handle emails, calls, meeting requests, and business communication professionally.
- Draft and review emails, presentations, reports, and official documents.
- Ensure timely communication and follow-ups with teams and external partners.

Meeting Management

- Prepare meeting agendas and supporting documents in advance.
- Attend meetings when required and maintain Minutes of Meeting (MOMs).
- Track action items and ensure timely completion through regular follow-ups.
- Coordinate board meetings, investor discussions, leadership reviews, and business updates.

Travel & Logistics

- Manage domestic and international travel arrangements including flights, hotels, itineraries, and transportation.
- Ensure seamless travel coordination with proper planning and scheduling.
- Handle expense tracking and reimbursement coordination where required.

Operational & Administrative Support

- Support the Founder in day-to-day business operations and administrative tasks.
- Maintain confidential files, records, and important business documents.
- Assist in preparing business reports, presentations, dashboards, and data summaries.
- Coordinate events, leadership offsites,



and internal engagement activities.

Stakeholder Management

- Coordinate effectively with leadership teams, clients, investors, vendors, and external partners.
- Build solid working relationships across departments to ensure smooth execution.
- Represent the Founder’s office professionally in all interactions.

Execution & Follow-ups

- Track key priorities, deadlines, and pending tasks.
- Ensure action items are closed within timelines.
- Proactively identify bottlenecks and resolve issues quickly.
- Bring structure, accountability, and efficiency into ongoing processes.

Candidate Requirements Experience

- 2-4 years of experience as an Executive Assistant, Founder’s Office Associate, Executive Coordinator, or similar role.
- Prior experience supporting senior leadership or founders is preferred.
- Startup or fast-paced business experience will be an added advantage.

Skills & Competencies

- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism and confidentiality.
- Strong coordination and stakeholder management skills.
- Ability to prioritize tasks and work under pressure.
- Problem-solving mindset with attention to detail.
- Ability to work independently with minimal supervision.

Technical Skills

- Proficiency in Google Workspace (Docs, Sheets, Calendar, Slides) and/or Microsoft Office.
- Comfortable with scheduling, collaboration, and communication tools.
- Ability to create presentations, trackers, and reports efficiently.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Assistant (India)
🏢 Great Kapital
📍 India