JOB DESCRIPTION - EXECUTIVE ASSISTANT TO Director Exalon VJM Industries Position Executive Assistant Business Operations Coordinator Location Sahibabad Durga Industrial Park Working Days Monday to Saturday Timing 9 30 AM to 7 00 PM Flexible based on business requirements About the Role This is a high-responsibility fast-paced execution role supporting the Owner Mr Chandra Joshi across sales production operations and coordination The EA will act as the Command Centre for the entire organization ensuring timely delivery smooth communication tracking orders chasing updates and maintaining discipline across teams This is not a secretarial role This is a business-critical operational role ideal for someone who is sharp organised and wants to grow Key Responsibilities 1 Order Production Tracking Primary Duty - 50 Maintain and update the Order Master Sheet one source of truth for all B2B canteen corporate and online orders Prepare and update the daily Today Board for morning and evening review Track each order from Artwork Material procurement Cutting Printing Stitching Finishing QC Packaging Dispatch Identify orders at risk of delay 3-5 days in advance and escalate immediately Maintain a Delay Root Cause Log and ensure responsible teams take corrective actions 2 Coordination Between Sales - Production - Warehouse - Accounts Act as the communication bridge between departments for Stock requirements Material arrival updates Pending payments for order release Urgent client requirements Art approvals QC rework issues Ensure timely follow-up with Sales Team Accounts Operations Warehouse In-charge Production Supervisors Printing Vendor partners Organize document all follow-ups in written form WhatsApp Email 3 Reporting to the Owner Daily Prepare a daily Commander s Report including Orders due in next 7 days Risk orders Yellow Red Status of top 20 active orders Pending approvals required from Owner Bottlenecks material manpower payments artwork Yesterday s planned vs achieved Final dispatch summary All reports must be updated before morning and evening meetings 4 Meeting Management Conduct minute morning huddle 20 min and evening review 20 min Prepare weekly S OP Sales Operations Planning Meeting Deck Track action items and ensure follow-up is completed by responsible persons 5 Process SOP Enforcement Ensure that no order is accepted without Capacity Check Cash Flow Check Make sure departmental SOPs are followed Artwork approval PI release Payment confirmation Production planning QC checklist compliance Dispatch documentation 6 Owner Assistance Act as gatekeeper filter unimportant issues escalate only real problems Maintain calendar reminders travel coordination Maintain high confidentiality with all business information Required Skills Must-Have Strong Excel Google Sheets VLOOKUP filters pivot table Excellent written verbal communication in English Hindi Extremely strong in coordination follow-up and documentation High discipline punctuality and ability to work under deadlines Must be comfortable tracking 30-40 orders simultaneously Valuable to Have Experience in manufacturing apparel merchandising production units Experience in operations MIS or project coordination roles Knowledge of SOPs QC processes and vendor management Ideal Candidate Profile Age 22-32 years Education Graduate MBA BBA Operations or Commerce preferred Experience 1-4 years in a coordination operations role Personality Sharp proactive Respectful yet assertive Highly organised Quick learner Not afraid to follow-up with seniors Compensation As per market standard performance bonuses every 6 months Faster growth for high performers Opportunity to become Business Operations Manager in 12-18 months Why This Role is Important This position directly supports the Owner in Achieving 100 on-time delivery by June 2026 Zero production delays Scaling Exalon VJM to next-level B2B clients Maintaining reputation with top brands Pernod Ricard Diageo Shell Mankind etc The EA ensures no order is delayed no communication is missed and no client is unhappy Job Type Full-time Pay 25 000 00 - 40 000 00 per month Work Location In person

📌 Executive Assistant To Director (Uttar Pradesh)
🏢 Exalon Promotion
📍 Uttar Pradesh