We re Civica and we make software that helps deliver critical services for citizens all around the world From local to state government to education to health and care over 5 000 public bodies across the globe use our software to help provide critical services to over 100 million citizens Our aspiration is to be a GovTech champion everywhere we work around the globe supporting the needs of citizens and those that serve them every day Building on 21 years of continuous growth and success we re at a pivotal point on our journey to realise that aspiration As a company we re passionate about what we do and the citizens we help to serve If you too would like to help champion the use of technology in public services to improve outcomes for citizens and public sector organisations then Civica is the right place for you We will help you unlock the best version of yourself achieve growth in your career whilst making a real difference to people and communities Why you ll love this role as Front Office Executive at Civica As a Front Office Executive at Civica you ll be the face of our organisation creating a warm and professional first impression for everyone who walks through our doors This role is perfect if you love interacting with people and thrive in a dynamic fast-paced environment You ll sharpen your communication and organisational skills while supporting a global GovTech leader making a real difference in public services At Civica we believe in investing in our people offering learning opportunities and room to grow Join us and be part of a workplace that s as welcoming as it is ambitious We d love to hear from you if you re highly organized possess outstanding customer service and interpersonal skills take your responsibilities seriously and have a keen eye for detail Requirements Key Qualifications for Success in This Role Greet guests and visitors warmly directing them as needed Provide face-to-face assistance for inquiries Manage both incoming and outgoing phone calls efficiently Track courier deliveries and maintain an organized spreadsheet for asset replacements and employee departures Support the planning and preparation of meetings and conferences Assist with administrative inquiries from employees and vendors ensuring issues are escalated promptly Communicate essential information with both internal and external customers Compile and prepare reports regarding stationery and stock supplies Help organize various events Oversee the maintenance of office supply inventory and orders Ensure staff discipline and adherence to timekeeping standards Facilitate data entry documentation and printing scanning as needed Manage the daily cleanliness and general upkeep of the office environment Maintain daily registers and checklists in compliance with ISO standards Demonstrate ability to multitask and prioritize daily responsibilities effectively Support the organization and maintenance of administrative files per ISO requirements Review supplier invoices meticulously Exhibit proficiency in English Possess a strong understanding of MS Office particularly MS Excel Conduct inductions for administrative protocols and health and safety procedures Benefits Why you ll love working with us We know that when our people are happy they will work better and have greater work satisfaction Here s what you can expect We re all different - and we love this about us We provide an inclusive safe and welcoming environment to all Civicans - there are heaps of opportunities to enable you to grow and be your best Giving culture - we encourage you to give back with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice Adaptable Work - we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues Apply for this job - Become part of something special Do you see yourself in this role If so then we would love to hear from you We are an equal opportunity employer We do not discriminate based on race religion colour national origin gender sexual orientation age marital status veteran status or disability status In fact we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes

📌 Front Office Executive Cum Office Admin (Gujarat)
🏢 Civica
📍 Gujarat