Location Surat Gujarat India Job Type Full-Time Onsite Experience Level 3-5 Years Salary range CTC 5 LPA to 9 LPA based on experience and capability Full ownership role Apply here https forms clickup com 5745749 f 5fb2n-102576 ZNM49365S3BB76G5VW About Us GEMGEM Jewel Pro Tech Private Limited is a next-generation luxury C2C marketplace pioneering the way people buy and sell authentic pre-owned fine jewellery online Backed by decades of industry experience we re combining deep domain expertise with cutting-edge tech to build a global platform with trust and transparency at its core Role Overview As the Executive Assistant Operations Coordinator you will be responsible for supporting the CEO in daily operations executive administration and team coordination This role requires proactiveness strong organization and problem-solving skills to ensure that the Surat office runs smoothly while also assisting in cross-border business operations Your goal is to free up the CEO s time by handling administrative operational and communication tasks ensuring that work progresses efficiently Key Responsibilities Manage CEO s calendar schedule meetings and ensure timely follow-ups Handle email correspondence - filter emails draft responses and prioritize important matters Prepare reports presentations and documents for meetings with investors vendors and internal teams Take meeting notes and track key action points to ensure follow-ups are completed Handle travel arrangements - flights accommodation and itineraries for CEO s business trips Surat Office Operations Team Coordination Monitor and improve workflow efficiency in the Surat office Ensure team members in Surat follow assigned tasks and meet deadlines Oversee office logistics - manage office supplies ensure smooth day-to-day operations Track team attendance and engagement ensuring accountability Assist in hiring and onboarding new employees in Surat - scheduling interviews preparing documentation and coordinating onboarding Business Operations Investor Support Assist in preparing investor reports pitch decks and financial summaries Track key business metrics and provide regular updates on project progress Liaise with vendors and suppliers ensuring payments contracts and deliveries are on track Support communication between Surat Hong Kong and US teams ensuring clear and efficient workflow Communication Documentation Management Act as a central point of communication between different departments and external stakeholders Maintain well-organized records of meetings reports and operational data Ensure all SOPs Standard Operating Procedures are properly documented to improve workflow efficiency Key Skills Expectations Highly Organized - Can manage multiple priorities without missing details Robust Communication Skills - Ability to communicate clearly with internal teams vendors and external partners Tech-Savvy - Comfortable using ClickUp Trello Google Workspace and Excel Proactive Self-Starter - Can anticipate issues provide solutions and take initiative Attention to Detail - Ensures reports documents and processes are executed accurately Discretion Confidentiality - Handles sensitive company information with professionalism Job Type Full-time Pay 500 000 00 - 900 000 00 per year Work Location In person

📌 Executive Assistant And Operations Coordinator (Gujarat)
🏢 Jewel Pro Tech Private
📍 Gujarat