ABOUT ASHWAMEDH SPACES Ashwamedh Spaces is a growing real estate development company in Pune specializing in redevelopment projects in Kothrud Erandwane and core areas of Pune We seek a mature professional Executive Assistant to serve as the right hand to our Founder IMPORTANT NOTE - Please Read Before Hitting Apply Button This is an Executive Assistant role providing direct support to the Founder This is NOT an HR Sales Business Development or Operations position Only candidates with prior Executive Assistant or Personal Assistant experience supporting senior executives should apply ROLE OVERVIEW We seek an experienced Executive Assistant who will serve as the primary point of contact for the Founder She will manage all incoming communications coordinate schedules track tasks across the organization and ensure seamless operations of the Founder s office This role requires exceptional judgment strong communication skills meticulous attention to detail and the ability to maintain absolute confidentiality She must understand professional boundaries and demonstrate maturity as well as loyalty appropriate to a position of significant responsibility and access KEY RESPONSIBILITIES COMMUNICATION MANAGEMENT Primary Responsibility Screen and manage ALL incoming phone calls - assess priority take messages connect only approved calls Receive and assess all visitors - determine purpose direct to appropriate departments or schedule meetings Monitor Founder s email inbox - prioritize messages flag urgent items draft responses Manage WhatsApp communications from company-provided number on Founder s behalf Draft all emails and correspondence with perfect grammar tone and professionalism Handle all external communication ensuring Founder focuses on high-priority matters only CALENDAR MEETING MANAGEMENT Maintain Founder s complete daily weekly and monthly calendar Schedule meetings based on priority avoiding conflicts Send timely reminders to Founder day before and morning of each meeting Coordinate meeting logistics - venue materials attendee coordination Prepare meeting agendas and briefing materials in advance Attend meetings to take detailed minutes and note action items Distribute meeting minutes to stakeholders within 24 hours May represent Founder in routine operational meetings when briefed - attending taking notes and reporting back DAILY PLANNING TASK TRACKING Critical Responsibility Review previous day s meetings and decisions each evening morning Create prioritized daily to-do list for Founder every morning Track all internal tasks assigned to teams - follow up regularly until completion Track external commitments client deliverables vendor deadlines government submissions Maintain comprehensive task tracking system Excel or project management tool Send regular status updates to Founder on all pending items Escalate delays bottlenecks or issues proactively before they become problems Her proactive planning ensures nothing falls through the cracks DOCUMENTATION PRESENTATION SUPPORT Draft business letters correspondence and formal documentation Prepare presentations PowerPoint based on Founder s brief and input Format data reports and information into clear professional documents Maintain organized digital and physical filing system for confidential documents Handle document version control and ensure latest versions are accessible All documents must be error-free grammar spelling formatting APPROVAL WORKFLOWS INTERNAL COORDINATION Coordinate approval workflows across departments accounts operations legal etc Track all documents proposals requiring Founder s review and approval Ensure proper documentation and context before presenting items for decision Follow up with departments post-approval to ensure implementation Pass Founder s instructions to teams clearly accurately and promptly Act as communication bridge between Founder and organization when required CONFIDENTIALITY PROFESSIONAL CONDUCT Non-Negotiable Maintain complete confidentiality regarding all business matters financial information and strategic decisions Handle sensitive documents with utmost security Never discuss Founder s schedule meetings or business matters with unauthorized persons Demonstrate mature judgment in all workplace situations and interactions Represent Founder s office with poise confidence and professionalism at all times Handle difficult situations demanding clients urgent vendors with diplomacy Her conduct and judgment must reflect the responsibility of this senior position REQUIRED QUALIFICATIONS MANDATORY EXPERIENCE 3-5 years specifically as Executive Assistant to CEO Founder Director OR Personal Assistant to business owners senior management Demonstrated expertise in managing executive calendars and complex schedules Proven experience screening calls and managing visitor access for senior executives Track record of drafting professional business correspondence independently Experience with task tracking and follow-up across teams departments COMMUNICATION SKILLS Fluent spoken and written English Marathi grammar-perfect writing is mandatory Ability to draft emails letters and documents independently Confident professional phone manner for high-level interactions Her writing represents the Founder - it must be flawless PROFESSIONAL PRESENTATION MATURITY Formal business attire expected daily Polished well-groomed confident demeanor Mature judgment and professional boundaries Age maturity appropriate to position of significant responsibility Comfortable representing Founder s office to external parties TECHNICAL PROFICIENCY Advanced Microsoft Office Word Excel PowerPoint Outlook Google Workspace Gmail Calendar Drive Docs Ability to create professional presentations and documents Quick learner for company-specific systems PERSONAL ATTRIBUTES Meticulous attention to detail Exceptional organizational skills Proactive problem-solver Calm under pressure Absolute discretion and integrity Strong work ethic and dedication LANGUAGE REQUIREMENTS English Fluent Marathi Fluent Hindi Basic communication helpful EDUCATION Graduate degree any discipline STRONGLY PREFERRED Experience supporting founders or business owners vs only corporate environments Background in real estate construction consulting or entrepreneurial organizations Demonstrated ability to attend meetings and represent executives when required Track record of handling multiple priorities and complex coordination References confirming professional conduct judgment and discretion WHO SHOULD NOT APPLY Human Resources specialists Sales Coordinators or Business Development roles Operations Managers or Project Coordinators Office Managers focused on facilities administration without EA experience Customer Service or Front Office roles without senior EA experience Fresh graduates or candidates with less than 3 years EA experience Candidates expecting remote or hybrid work Candidates who cannot maintain strict professional conduct Candidates who are looking for strict 8 hours a day job Candidates who are not ambitious enough WHAT WE OFFER Ability to work with Founder understanding how business is built Position of significant responsibility and organizational influence Exposure to business operations decision-making and strategic initiatives Opportunity to build and improve systems in a growing organization Professional work environment with clear expectations and mutual respect Performance-based increments and recognition Supportive team culture This role is ideal for a mature professional who values trust and wants to be a key partner contributor to business leadership COMPENSATION BENEFITS Salary Range 5 50 000 - 7 20 000 per annum Performance based rewards and increments Compensation based on Years of relevant EA PA experience Quality of previous employers and skilled references Interview performance and practical assessment results English Marathi communication and writing proficiency Professional presentation maturity and judgment Probation 3 months with performance review and increment potential Benefits As per company policy WORK SCHEDULE Days Monday to Saturday 6 days per week Hours 10 00 AM to 7 00 PM flexibility required based on Founder s schedule Sometimes Extended hours during critical business periods or urgent situations Leave As per company policy Job Types Full-time Permanent Pay Up to 60 000 00 per month Benefits Cell phone reimbursement Paid sick time Paid time off Work Location In person

📌 Executive Assistant To The Founder (Maharashtra)
🏢 Ashwamedh Spaces Private
📍 Maharashtra