Key Responsibilities Attendance Management o Maintain accurate attendance records for all employees including tracking leave overtime and absences o Record daily attendance monitor employee punctuality and address attendance discrepancies o Ensure the proper documentation of various leave types sick leave vacation personal leave etc and track approval processes o Generate and distribute monthly attendance reports highlighting any discrepancies or issues for review by the Account or HR department or Senior management o Monitor employee clock-in clock-out times using attendance management software or manual systems Daily Report Review o Review daily reports submitted by all staff members across departments o Ensure reports are complete accurate and submitted on time o Assess the quality of work and productivity based on the daily reports o Flag any issues errors or inconsistencies in the reports and follow up with the respective staff members o Provide insights or recommendations for improvement based on the reported data Salary Sheet Preparation o Prepare and maintain monthly salary sheets based on employee attendance overtime bonuses and deductions o Coordinate with the Finance departments to ensure accurate salary calculations o Track and apply any adjustments such as salary hikes promotions or reimbursements o Ensure that statutory deductions like taxes provident fund insurance and other benefits are accurately deducted from employees salaries o Coordinate with Accounts and Ensure the timely distribution of salary slips to employees and resolve any payroll-related inquiries Reporting and Documentation o Prepare and submit monthly attendance and salary reports for management review o Maintain accurate records of attendance salary adjustments and payrollrelated transactions Vendor Management o Establish and maintain strong positive relationships with suppliers and service providers o Negotiate contracts pricing and terms with vendors o Submit minimum 3 vendors quotation to management for approval o Evaluate and select vendors based on performance cost and quality o Coordinate vendor meetings and communicate company requirements clearly o Resolve any vendor-related issues or discrepancies promptly o Procurement Coordination o Process purchase orders track deliveries and monitor vendor compliance o Ensure timely and accurate delivery of goods and services o Maintain an up-to-date vendor database and documentation Request Management o Acknowledge and respond to all incoming requests internal or external in a timely manner o Evaluate and prioritize requests based on urgency and importance o Gather relevant information from requestors to ensure accurate understanding of issues or needs o Keep track of pending requests and follow up to ensure prompt resolution Communication and Reporting o Maintain clear professional communication with requestors throughout the process o Provide regular updates to relevant stakeholders on the status of requests or issues being resolved o Document all requests and their resolution steps for future reference o Report on recurring issues and provide recommendations to management to address any systemic problems Collaboration and Coordination o Collaborate with internal teams including HR IT BDM Finance and Operations to resolve requests and issues efficiently o Coordinate with external vendors or service providers when the issue requires their involvement o Assist other departments with managing special requests and ensuring seamless operations o support the executive team by performing a variety of administrative and clerical duties with a key focus on coordinating schedules meetings and communications with executives assistants Brochure and Visiting Card Management o Manage the printing of brochures visiting cards and other related materials o Coordinating with external vendors Ensure the quality of printed brochures and visiting cards by reviewing final printed copies before distribution o Ensure that all print materials are in line with the company s branding guidelines and compliance standards o Inspect printed materials for consistency colour accuracy and overall quality o Coordinate the delivery or distribution of printed materials to the relevant departments or external clients Documentation and Record-Keeping o Maintain organized and secure records of phone messages sensitive communications and other administrative tasks o Ensure that all data both digital and physical is properly categorized protected and archived in line with company policies Data Management and Entry o Regularly update the branches sheet database with new data such as contact information branch status operational hours and key personnel o Ensure the accuracy of information by cross-checking data from reliable sources e g branch managers internal reports o Coordinate with branch managers and other departments to gather the latest updates regarding each branch o Communicate with relevant personnel to ensure that changes or recent information are promptly added to the branches sheet o Follow up with branches to ensure updates are completed on time o Prepare weekly or monthly summaries of updates for management and other relevant stakeholders o Provide regular reports to senior management detailing branch status performance or changes o Ensure the branches sheet is available and accessible to authorized users Payment Follow-Up o Regularly follow up with the accounts department to track the status of outstanding payments o Respond to queries from External or internal departments regarding billing issues and payment status o Communicate with internal departments regarding overdue payments and provide necessary support to resolve payment issues Job Type Full-time Pay 20 000 00 - 35 000 00 per month Work Location In person

📌 Administration Executive (Maharashtra)
🏢 Important Group
📍 Maharashtra