Type: Full-Time

Location: Bangalore

Role Overview

We are hiring an execution-focused Accounts & Admin owner to run day-to-day finance operations, build disciplined systems in Zoho Books and Google Sheets, and keep records clean and audit-ready. Experience with GeM (Government e‑Marketplace) is a solid advantage; ability to learn it quickly is required. Manufacturing exposure is preferred.

Key Responsibilities

- Maintain accurate daily bookkeeping in Zoho Books: bills, expenses, invoices, receipts, payments, credit/debit notes—always with supporting documents and approvals.

- Work comfortably with basic accounting: debit/credit, journal entries, ledger review, and trial balance; ensure correct account heads and clean master data (vendors/customers/items).

- Run bank discipline: daily bank tracking, mapping every bank line to a purpose/ledger, and periodic bank reconciliation with an unresolved-items list.

- Accounts payable: vendor onboarding checks, bill verification (GST details, invoice rules), dues tracking, payment proposals, and payment proof filing; support TDS identification and working summaries.

- Accounts receivable: raise invoices as per purchase order/milestones, track collections and overdue follow-ups, and allocate receipts correctly.

- Inventory + manufacturing coordination: item master hygiene, inward/outward tracking, goods-received vs vendor-bill mismatch handling, basic production/job tracking, and periodic stock checks.

- Compliance and documentation readiness: maintain a compliance calendar, prepare monthly working packs for GST/TDS and other statutory needs, and coordinate with the Chartered Accountant.

- Office administration: vendor management, procurement support (quotes, purchase orders, invoices), renewals/AMCs, asset tracking, and shared-drive documentation discipline.

- GeM support: assist/own listing/order documentation,



bid/order paperwork, invoicing and delivery proof documentation, and internal tracking for GeM orders.

Required Skills and Experience

- 2–5 years experience in accounts + admin operations (startup/SME preferred).

- Working knowledge of Zoho Books (preferred) and strong Google Sheets skills (trackers, filters, pivots/lookups).

- Comfort with manufacturing/inventory workflows is a strong plus.

- Basic GST invoice checking and TDS awareness (or strong ability to learn quickly).

- High ownership, discipline, and integrity: no shortcuts on approvals, proofs, and follow-ups.

- Clear communication and comfort with daily/weekly reporting.

Tools and Platforms

- Zoho Books (primary)

- Google Sheets (trackers, reporting, backups)

- Google Drive (document storage and proof links)

- Good to know : Zoho Inventory, Zoho Expense, Zoho Payroll, GeM portal workflows

What Success Looks Like (First 60–90 Days)

- Daily books and bank mapping are up to date with near-zero unexplained entries.

- AP/AR trackers are current with clear due-date action plans.

- Weekly summary packs are consistent and decision ready.

- Month-end close support is reliable (trial balance, P&L;/Balance Sheet drafts, key explanations).

- Compliance calendar runs without last-minute surprises; work packs are prepared on time.

ARTPARK @ IISc : Innovation factory for next-gen robotics & AI
ARTPARK is India's leading deep-tech venture builder and incubator focused on robotics, connected autonomous systems, and AI. Leveraging our unique facilities and ecosystems, we strive to provide meaningful support to very early-stage startups building deep-tech products based in research. We are a nonprofit organization created by Indian Institute of Science (IISc, Bengaluru) with support from the Department of Science & Technology (Government of India) and the Government of Karnataka.

📌 Accounts, Admin & Compliance Executive (India)
🏢 ArtPark - I-Hub for Robotics and Autonomous Systems Innovation Foundation
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