Job Title: Executive Assistant to Director

Experience: 4+ Years as an Executive Assistant supporting a Director, CEO, Managing Director, or Senior Leadership Team.

Employment Type: Full-Time

Job Location:
Simada Gam, Kosmada, Surat, Gujarat – 395013

Job Summary

We are seeking a highly organized and proactive Executive Assistant to the Director to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will have excellent organizational, communication, and multitasking skills, with the ability to handle confidential information while managing multiple priorities in a fast-paced environment.

Key Responsibilities

- Provide comprehensive administrative and executive support to the Director, including calendar management, scheduling appointments, greeting guests, ordering meals, preparing meeting materials, and managing professional memberships and subscriptions.
- Act as the primary liaison between the Director, Board of Directors, and Executive Committee by coordinating meetings, preparing agendas, recording and transcribing minutes, maintaining historical records, and assisting with ticket requests.
- Arrange domestic and international travel, including flight bookings, hotel accommodations, transportation, and detailed travel itineraries.
- Maintain accurate mileage logs and travel expense records for the Director.
- Manage correspondence by drafting, reviewing, researching, and routing emails, letters, and official documents while screening and directing incoming calls.
- Maintain and update VIP contact databases,



including board members, donors, government officials, and other key stakeholders.
- Coordinate VIP communications and event-related correspondence in collaboration with the Development and Marketing teams.
- Assist government officials and key stakeholders with ticket requests and timely delivery.
- Reconcile corporate credit card statements and ensure all supporting documentation is accurately maintained.
- Develop and maintain organizational charts, annual holiday schedules, and staff vacation calendars.
- Support marketing initiatives by proofreading and editing promotional materials and presentations.
- Assist the Finance Department by providing documentation required for audits, including check register copies.
- Maintain office supplies, including greeting cards and executive stationery.
- Provide administrative support during organizational events, donor functions, and receptions.
- Maintain strict confidentiality of sensitive business, employee, and customer information.
- Perform other duties and special projects as assigned by the Director.

Work Schedule

- Monday to Friday: 9:00 AM – 7:00 PM
- Flexibility to work additional hours during festival seasons,



events, and peak business periods.

Required Qualifications & Skills

- Bachelor's degree in Business Administration or a related field (or equivalent work experience).
- Minimum 4+ years of proven experience as an Executive Assistant supporting a Director, CEO, Managing Director, or Senior Executive.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills with the ability to interact professionally with senior executives, board members, government officials, donors, and employees.
- Strong organizational, multitasking, and time management abilities.
- Ability to handle highly confidential information with discretion and professionalism.
- Detail-oriented with exceptional accuracy and the ability to work independently with minimal supervision.
- Strong problem-solving skills and the ability to perform effectively in a rapid-paced, deadline-driven environment.
- Excellent interpersonal and customer service skills with a proactive and positive attitude.

Key Competencies

- Executive Administration
- Calendar & Travel Management
- Meeting Coordination & Documentation
- Confidentiality & Discretion
- Stakeholder & Board Coordination
- Communication & Interpersonal Skills
- Time Management & Multitasking
- Problem Solving & Decision Making
- Microsoft Office Suite
- Attention to Detail

Job Types: Full-time, Permanent

Pay: Up to ₹50,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (India)
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