1. Security & Housekeeping Management

- Checks the manpower availability of Security and Housekeeping teams every morning.
- Coordinates with Security & Housekeeping Supervisors to arrange additional manpower in case of shortages.
- Conducts basic training for newly joined housekeeping and security staff.
- Ensures grooming standards of Security and Housekeeping staff are maintained.

- Ensures overall cleanliness of

- Sales floor

- Basement

- Car park
- Glass fixtures and store premises
- Monitors and ensures adherence to daily, weekly, and monthly housekeeping and security checklists.
- Addresses customer parking issues (parking fee disputes, vehicle scratches, etc.).
- Handles shoplifting cases and follows correct questioning protocols.
- Conducts training for security staff on:

- Shoplifting patterns

- Modus operandi of shoplifters

- Questioning techniques
- Maintains the crimerecord register.
- Ensures continuous store surveillance.
- Records and maintains daily customer entry and vehicle entry counts.
- Coordinates with RTO and local police for parkingrelated requirements.
- Ensures protected custody of store keys and maintains keymanagement logs.

2. Fire Safety & Emergency Preparedness

- Conducts firefighting training for Retail & Security staff.
- Ensures proper serviceability of all firefighting equipment, including:

- Hydrants

- Sprinklers

- Smoke detectors
- Ensures timely submission of monthly administration returns:

- Customer and vehicle entries

- Beeps record

- Outstanding/pending returnables




- Opening & closing logs

- Pilferage/shoplifting reports
- Oversees the functioning of reception staff and schedules them as per shift requirements.

3. Procurement & Vendor Management

- Negotiates with vendors for quotations.
- Raises Purchase Orders (POs) for:

- Printing

- Stationery

- Alteration slips

- Credit notes

- Goods acknowledgement notes

- Other nontrading items
- Coordinates with other departments for material requirements, such as:

- LCD projectors

- PA systems

- Training equipment
- Ensures received goods are delivered to the concerned department, maintains incoming material register, and ensures invoices are signed off by authorized personnel.
- Assesses usage of shopping bags, gift vouchers, suggestion forms, etc., and ensures timely replenishment.
- Coordinates sale of scrap (cartons, plastic, fixed assets) and ensures best rate through quotation comparison.
- Processes capital purchase requisitions and obtains approvals for values above 5000.

4. Asset Management & Compliance

- Maintains the fixedassets register and monitors physical condition of assets.
- Obtains S.O. approval for disposal/replacement of fixed assets.
- Maintains and ensures renewal of licenses related to:

- Administration office

- Cafeteria

- Distribution Center (DC)
- Ensures timely preparation and renewal of housekeeping and security contracts.
- Ensures compliance for company vehicle requirements, including payment of taxes and registration changes.

📌 Unit Admin and Maintenance Head (Sambhajinagar)
🏢 Shoppers Stop
📍 Sambhajinagar