Purchase Executive (China Sourcing)

Position: Purchase Executive – International Procurement (China)

Location: Mohali

Experience: [0–2 years / Freshers]

Employment Type: Full-time

About the Role

We are looking for a Purchase Executive to manage end-to-end procurement operations with our vendors and manufacturers based in China. The ideal candidate will handle vendor communication, price negotiation, order placement, and shipment coordination to ensure timely and cost-effective sourcing of products.

Key Responsibilities

* Identify, evaluate, and onboard new suppliers/manufacturers in China through platforms like Alibaba, 1688, Global Sources, and trade fairs

* Negotiate pricing, MOQs (Minimum Order Quantities), payment terms, and delivery timelines with Chinese vendors

* Place and track purchase orders, ensuring accuracy in specifications, quantities, and pricing

* Coordinate with freight forwarders/shipping agents for import logistics, customs clearance, and documentation

* Monitor production timelines with vendors and follow up on delays or quality issues

* Conduct quality checks or coordinate third-party inspection (QC) before shipment dispatch

* Maintain vendor records, pricing history, and comparison sheets for cost optimization

* Handle import documentation — proforma invoices, commercial invoices, packing lists,



bills of lading

* Coordinate with the finance team for payments and ensure compliance with import regulations

* Track exchange rates and market pricing trends to optimize purchase timing

* Resolve disputes with vendors regarding defective goods, delayed shipments, or discrepancies

Requirements

* Bachelor's degree in related field or any other field.

* strong English communication skills required

* Prior experience in international procurement/import-export, especially with Chinese suppliers, preferred

* Familiarity with Alibaba, 1688.com, WeChat (for vendor communication), and international shipping/customs procedures

* Solid negotiation skills and ability to build long-term vendor relationships

* Understanding of Incoterms (FOB, CIF, EXW, etc.)

* Proficiency in Excel/Google Sheets for cost analysis and tracking

* Ability to work flexible hours to coordinate with China time zone when required

Preferred Skills

* Experience using WeChat, or similar tools for vendor communication

* Basic understanding of import duties, GST/customs regulations

* Prior travel experience to China for factory visits/trade fairs (e.g., Canton Fair) is a plus

Pay: ₹10,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Purchase Executive (India)
🏢 Millions Kart
📍 India