Job Description – Executive Assistant to Chief Operating Officer (COO)

Position: Executive Assistant – COO

Department: Operations

Reporting To: Chief Operating Officer (COO)

Job Summary

We are looking for a proactive, highly organized, and execution-focused Executive Assistant to support the Chief Operating Officer (COO). This is an operations-oriented role requiring strong coordination, follow-up, and execution skills. The ideal candidate will work closely with senior leadership, coordinate with cross-functional teams, monitor key business activities, and ensure timely completion of organizational priorities.

Key Responsibilities

Provide comprehensive administrative and operational support to the COO.

Coordinate with Production, Maintenance, Quality, HR, Finance, Purchase, Stores, Dispatch, and other departments for seamless execution of operational activities.

Track action items, monitor deadlines, and follow up with department heads to ensure timely completion.

Prepare MIS reports, dashboards, presentations, and operational summaries for management review.

Manage the COO's calendar, meetings, appointments, travel arrangements, and correspondence.

Prepare Minutes of Meetings (MOM) and monitor implementation of action points.

Analyze operational data and prepare reports to support business decisions.

Coordinate internal review meetings, audits, and cross-functional projects.

Maintain confidential records, reports, and business documents.

Support process improvement initiatives and special projects assigned by the COO.





Ensure effective communication between senior management and various departments.

Monitor key operational KPIs and escalate delays or bottlenecks when required.

Qualification

Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.

MBA will be an added advantage.

Experience

2–5 years of experience as an Executive Assistant, Operations Coordinator, Management Trainee, or a similar role.

Experience in a manufacturing setting will be preferred.

Required Skills

Excellent coordination and follow-up skills.

Strong communication and interpersonal abilities.

Advanced knowledge of MS Excel, PowerPoint, and MS Office.

Ability to prepare MIS reports and management presentations.

Strong analytical and problem-solving skills.

High level of confidentiality and professionalism.

Excellent organizational and time-management abilities.

Ability to handle multiple priorities in a fast-paced work environment.

Preferred Candidate Profile

Self-motivated with a strong sense of ownership and accountability.

Detail-oriented and highly organized.

Confident in interacting with senior leadership and cross-functional teams.

Strong execution mindset with the ability to ensure timely completion of tasks.

Willingness to take initiative and work beyond routine administrative responsibilities.

Employment Type: Full-time

Work Mode: On-site - Pithampur

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Food provided
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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