Location, Department Unit and Reporting

Location: Noida

Department: KONNECT

Reporting To: Director

Basic Functions/ Job Responsibility

Venue & Hotel Management

- Identify, evaluate, and shortlist hotels, convention centres, and event venues based on event requirements.
- Liaise with hotels and venue partners for availability, proposals, site inspections, and commercial negotiations.
- Negotiate room rates, venue rentals, food & beverage packages, meeting spaces, and contractual terms to achieve the best commercial value.
- Coordinate with venue teams on event layouts, logistics, banquet operations, and guest requirements.

Vendor Management

- Source, evaluate, onboard, and manage event vendors including AV, production, branding, fabrication, internet, registration, gifting, transport, and hospitality partners.
- Negotiate commercial terms, service levels, and deliverables with vendors.
- Build and maintain long-term relationships with preferred vendors and suppliers.
- Ensure vendor performance, quality standards, and timely delivery of services.

Budgeting & Commercial Management

- Prepare detailed event budgets and monitor expenses throughout the planning lifecycle.
- Track venue and vendor costs to ensure adherence to approved budgets.
- Support event P&L; management by identifying cost-saving opportunities without compromising delegate experience.
- Review quotations, purchase orders, invoices, and payment schedules.
- Ensure commercial documentation and contracts are completed accurately.





Event Operations

- Coordinate with internal teams to understand event requirements and operational needs.
- Support end-to-end event planning from venue finalization through on-site execution.
- Conduct venue recce and coordinate with hotel operations teams before and during events.
- Manage venue-related issue resolution during event execution.

Reporting & Documentation

- Maintain venue and vendor databases with commercial history and negotiated rates.
- Prepare comparison sheets, commercial evaluations, and vendor recommendation reports.
- Maintain contracts, SLA documents, and event commercial records.

Knowledge, Skills, Qualifications, Experience

- 2–6 years of experience in event management, hospitality, hotel sales, venue management, procurement, or vendor management.
- Experience working with hotels, convention centres, or large-scale corporate events.
- Prior experience in commercial negotiations and budget management is preferred.
- Experience handling conferences, summits, exhibitions, or corporate events will be an advantage.
- Strong command on Microsoft excel and PowerPoint.
- Strong negotiation and commercial acumen.
- Excellent vendor and stakeholder management skills.
- Understanding of budgeting, commercial planning, and event P&L.;
- Ability to negotiate contracts and optimize event costs.
- Robust organizational and project management skills.
- Excellent communication and interpersonal skills.

📌 Executive / Senior Executive – Venue & Vendor Management (Events)(Third Party… (India)
🏢 Nasscom
📍 India