Senior Manager Office Operations & Administration

Organization: K2India

Location: Delhi NCR

Department: Operations & Administration

Reporting To: Management / Directors

Position Overview

K2India is seeking a proactive, organized, and dependable Senior Manager Office Operations & Administration to oversee the day-to-day functioning of a multi-level design studio and office environment of approximately

10,000 sq. ft. with a team strength of 3035 employees. The role requires strong operational oversight across administration, facility management, vendor coordination, infrastructure upkeep, compliance tracking, support staff management, procurement, and client-facing office coordination.

Key Responsibilities

Office Operations & Facility Management

Ensure smooth day-to-day functioning of the office across all departments and levels.

Oversee housekeeping, pantry, and security staff to maintain high standards of cleanliness, organization, and upkeep.

Coordinate maintenance and servicing of office infrastructure including air-conditioning, electricals, plumbing,

lighting, internet, printers, appliances, and utilities.

¢ Ensure all office systems, equipment, and operational areas remain functional and well maintained at all times.

¢ Coordinate with external vendors, technicians, contractors, and service providers for repairs and maintenance.

Administration & Compliance

¢ Maintain and track all operational licenses, insurances, vendor contracts, AMCs, software licenses, and statutory compliances.

¢ Liaise with government authorities and service providers for matters related to electricity, water, property tax,

maintenance, and operational approvals.

¢ Maintain organized records, documentation, and operational trackers.

IT & Infrastructure Coordination





¢ Coordinate with the IT department and external vendors to ensure smooth functioning of systems, networking,

servers, internet, security systems, and office technology.

¢ Track servicing schedules, subscriptions, renewals, and infrastructure-related operational requirements.

Procurement & Asset Management

¢ Manage procurement of office equipment, appliances, furniture, systems, and operational requirements.

¢ Obtain quotations, prepare comparative statements, and recommend suitable vendors/products.

¢ Maintain records of office assets, servicing schedules, warranties, and inventory.

Front Office & Client Coordination

¢ Act as the first point of contact for clients, consultants, vendors, and visitors.

¢ Ensure qualified client reception, hospitality, meeting coordination, and upkeep of client-facing spaces.

Candidate Requirements

Experience

¢ Minimum 5-12 years of experience in office administration, operations, facility management, or corporate administration.

¢ Experience managing medium to large office environments preferred.

Desired Skills & Attributes

¢ Strong organizational, coordination, and multitasking abilities

¢ Good vendor management and problem-solving skills

¢ Professional communication and client-facing personality

¢ Working understanding of office infrastructure and IT systems

¢ Comfortable using modern digital tools including Google Sheets, shared calendars, documentation systems, and basic AI platforms such as ChatGPT

¢ Ability to maintain operational trackers, schedules, and digital records efficiently

¢ Honest, dependable, and capable of responsibly handling petty cash, reimbursements, and company credit cards

¢ High sense of ownership, accountability, and follow-through

Compensation

Role Nature

This is a full-time, in-office role requiring strong on-ground presence, operational responsiveness, and hands-on coordination abilities.

📌 Senior Operations Manager (Delhi)
🏢 K2India
📍 Delhi