- Executive Assistant to the Director Reporting To: Mr.

Paresh

Vasaikar, Director Location: Rabale, Navi Mumbai About the Companies Shiv Shakti PressTech Private Limited (SSPPL) is a leading manufacturer of precision sheet metal stamped components and sub-assemblies, serving reputed OEMs with a robust focus on quality, process excellence and continuous improvement.

Green Lean Solutions Private

Limited (GLSPL) is a consulting company specializing in Lean Manufacturing, Sustainability, Energy Efficiency, Carbon Footprint Assessment and Operational Excellence for MSMEs and manufacturing industries.

Position Summary - The Executive Assistant (EA) will serve as the Director's trusted business partner, ensuring smooth day-to-day execution of strategic, operational and administrative responsibilities across both organizations. The role requires exceptional organizational skills, confidentiality, initiative, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate should think ahead, solve problems proactively, and help the Director remain focused on strategic business growth.

Key Responsibilities - Executive &

- Calendar ManagementManage the Director's calendar and appointments. Schedule meetings, customer visits and internal reviews. Coordinate travel, accommodation and logistics. Prepare daily schedules and reminders. Prioritize meetings based on business importance. 2.

Communication Management

Screen calls, emails and correspondence. Draft professional emails and business letters. Follow up with customers, suppliers and consultants. Maintain professional communication with senior stakeholders. Prepare meeting agendas and circulate minutes.

- Follow-up &
- Task Management Track all commitments made by the Director. Maintain an Action Tracker with deadlines and ownership. Follow up with department heads until closure. Ensure timely execution of decisions. Escalate delays appropriately. 4.

Business

Coordination - Coordinate across departments including: Production Quality Purchase Sales &

- Marketing HR Accounts &
- Finance Tool Room Stores Dispatch Maintenance Ensure seamless information flow between departments.
- MIS &
- Reporting - Prepare periodic reports including:



Sales Dashboard Collections Report Production Status Purchase Status Pending Orders Customer Follow-up Cash Flow Summary Project Progress Reports Lean Project Status (GLSPL) Business Development Pipeline Present reports in a concise, management-friendly format. 6.

Meeting

Management - Organize and coordinate: Weekly Management Review Meetings Daily Review Meetings Customer Meetings Supplier Meetings Consultant Meetings Strategy Sessions Project Reviews Responsibilities include: Preparing agendas Recording minutes Tracking action items Monitoring completion status 7. Documentation &

- Record Management - Maintain organized records of: Contracts Agreements Presentations Company Profiles Quotations Business Proposals Confidential Documents Board Documents Policies and SOPs Ensure both digital and physical records are systematically maintained. 8.

Project

Coordination - Support strategic initiatives such as: Lean Manufacturing Projects New Customer Development Factory Improvement Projects Automation Initiatives Digital Transformation Marketing Campaigns Exhibition Planning ISO &

- Compliance Activities Track milestones and provide regular progress updates. 9.

Business

Research - Conduct research on: Potential customers Competitors Market trends Government schemes New technologies Industry developments Vendor identification Benchmarking studies Prepare concise briefing notes for management review.

- Presentation &
- Proposal PreparationPrepare high-quality: PowerPoint presentations Company profiles Business proposals Investor decks Customer presentations MIS dashboards Strategic reports Maintain consistent branding and professional standards. 11.

Personal

Assistance - Assist the Director with: Important reminders Travel planning Event coordination Speaking engagements Business networking Professional memberships Appointment management 12. Confidentiality - Handle confidential information related to:



Financial data Business strategy Customer information Employee information Legal documents Expansion plans Maintain absolute discretion and professionalism.

Key Performance

Indicators (KPIs) 100% calendar accuracy 95% on-time follow-up closure Timely preparation of MIS reports Zero missed critical meetings Meeting minutes circulated within 24 hours High document accuracy Effective coordination across both companies Strong stakeholder satisfaction Continuous improvement in administrative efficiency Required QualificationsBachelor's degree in Business Administration, Commerce, Management or related field. MBA or Executive Assistant certification will be an advantage.

Experience 0-10 years as an Executive Assistant, Executive Secretary, Office Manager or Executive Coordinator.

Experience supporting senior leadership, preferably in manufacturing, engineering or consulting organizations.

Technical

SkillsMicrosoft Excel (Advanced) AI productivity tools (e.g. ChatGPT, Microsoft Copilot) Microsoft PowerPoint Microsoft Word Outlook Google Workspace ERP systems Presentation design Report preparation Data analysis Behavioural Competencies - Excellent communication skills Strong planning and organization High integrity and confidentiality Attention to detail Ability to multitask Ownership mindset Professional etiquette Time management Problem-solving ability Decision-making capability Strong follow-up skills Emotional maturity Positive attitude Ability to work under pressure Continuous learning orientation Preferred AttributesExperience working directly with business owners or directors. Exposure to manufacturing and industrial environments.

Ability to handle multiple priorities simultaneously. Comfortable interacting with customers, consultants and senior executives. Strong analytical and presentation skills. Willingness to travel occasionally, if required.

Why Join

Us? This role offers an opportunity to work closely with the Director of two growing organizations, gaining first-hand exposure to manufacturing operations, strategic planning, business development, Lean Manufacturing, sustainability consulting and leadership decision-making. It is an ideal platform for ambitious professionals seeking broad business exposure and accelerated career growth.

📌 Secretary / Executive Assistant (Navi Mumbai)
🏢 Shiv Shakti PressTech Private
📍 Navi Mumbai