Job Description – Executive Assistant

Position Summary

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior leadership. The ideal candidate will manage executive communications, email correspondence, reports, business documents, schedules, and day-to-day executive operations. Fresh graduates with excellent communication and organisational skills are encouraged to apply.

Email & Communication Management

· Monitor and manage executive email inboxes.

· Draft and respond to emails professionally.

· Prioritise significant communications.

· Follow up on pending action items.

Report Preparation & Business Documentation

· Prepare daily, weekly, and monthly reports.

· Create presentations and business summaries.

· Prepare meeting agendas and minutes.

Document Management

· Prepare business documents, proposals, and letters.

· Organise and maintain digital records.

· Ensure document accuracy and confidentiality.

Calendar & Meeting Management

· Manage executive calendars.

· Coordinate meetings and schedules.

· Track meeting follow-ups.

Administrative Support

· Provide day-to-day administrative support.

· Maintain records and correspondence.

· Support office operations.

Coordination & Follow-ups

· Coordinate with teams on deliverables.

· Maintain task trackers.

· Escalate delays when required.

Data Management





· Maintain spreadsheets and business records.

· Generate reports using Excel and Google Sheets.

· Verify data accuracy.

Confidentiality & Professionalism

· Handle confidential information responsibly.

· Maintain professionalism in all communications.

Process Improvement

· Improve administrative workflows.

· Standardise documentation and reporting.

Required Skills & Technologies

· Microsoft Office (Word, Excel, PowerPoint, Outlook)

· Google Workspace (Docs, Sheets, Slides, Gmail, Drive)

· Professional email writing and business communication

· Report writing and documentation

Preferred Qualifications

· Bachelor's degree in Business Administration, Commerce, Management, English, or a related field.

· 0–2 years of experience. Fresh graduates are encouraged to apply.

· Excellent written and verbal communication skills.

· Strong organisational and time management abilities.

· High attention to detail and accuracy.

· Proficiency in Microsoft Office and Google Workspace.

Overall Responsibility

Support executives by managing communications, preparing reports, maintaining business documentation, coordinating schedules, tracking action items, and ensuring efficient day-to-day administrative operations.

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

- Flexible schedule
- Internet reimbursement

Work Location: In person

📌 Executive Assistant/Office Manager (India)
🏢 South India Shelters Private
📍 India