Purchasing Specialist Brief : The Buyer will join our Purchasing team. We are seeking a detail-oriented and proactive Buyer. This role provides essential support to the purchasing department, assisting with both administrative duties and entry-level purchasing tasks. The ideal candidate will be organized, adaptable, and capable of managing multiple responsibilities. This position plays a key role in ensuring smooth day-to-day operations within the department.

Responsibilities

- Handle administrative tasks such as data entry, file management, and document organization to support purchasing functions. Maintain accurate and up-to-date records of purchase orders, supplier information, and inventory data. Assist with scheduling meetings, preparing reports, and creating presentations as needed. Serve as a point of contact for internal and external stakeholders, managing communication and correspondence. Assist in processing purchase orders, including creating, updating, and tracking orders to ensure timely delivery. Conduct basic research on suppliers and products to support purchasing decisions. Monitor and follow up on order statuses with suppliers, addressing any discrepancies or delays. Support in managing supplier relationships by assisting in resolving issues and maintaining valuable communication.



Help maintain accurate inventory levels by coordinating with receiving and warehouse teams to track materials. Input, update, and manage data in purchasing and inventory management systems, ensuring accuracy and compliance. Generate and distribute weekly and monthly reports on purchasing activity, inventory status, and order tracking. Assist with expense tracking and invoice reconciliation.

Qualifications

- High school diploma or equivalent required Associate degree or bachelor’s preferred 7+ years of experience in a manufacturing administrative role or purchasing workplace preferred Strong organizational and multitasking skills, with excellent attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook);

experience with ERP (IFS) or purchasing software is a plus. Basic understanding of purchasing processes and inventory management. Effective communication and interpersonal skills. Ability to work independently as well as in a team-oriented environment. Physical & Environmental Demands:

- PPE Required when on the production floor – earplugs, gloves, eyewear, respirator, mask, etc.

Frequent Sitting Frequent Standing Time Travel

Required

- ~ 20% Experience Level Senior Level

📌 Purchasing Specialist (Pune)
🏢 Vertiv Energy
📍 Pune