A Purchase Executive in a cosmetics manufacturing company plays a critical role in ensuring the smooth supply of raw materials, packaging, and services needed for production. The role blends procurement strategy, vendor management, cost control, and quality compliance.

Here’s a clear breakdown of the job role:

? Key Responsibilities

1.

Raw Material

Procurement

Source and purchase ingredients like:

Active ingredients (e.g., vitamins, acids)

Oils, waxes, fragrances

Preservatives and colorants

Ensure materials meet quality and regulatory standards (e.g., FDA, ISO, GMP).

2.

Packaging

Procurement

Manage sourcing of

Bottles, jars, tubes

Labels, cartons, pumps

Coordinate with design/marketing teams for branding requirements.

3.

Vendor

Management

Identify, evaluate, and onboard suppliers.

Negotiate pricing, contracts, and delivery timelines.

Maintain strong relationships to ensure reliability and cost efficiency.

- Cost Control & Budgeting

Track market prices of raw materials.

Implement cost-saving strategies without compromising quality.

Manage purchase budgets and approvals.

5.

Inventory

Planning

Work closely with production and warehouse teams.

Ensure optimal stock levels (avoid shortages or overstocking).

Use ERP systems for demand forecasting and planning.

- Quality & Compliance





Ensure all materials comply with cosmetic regulations (e.g., BIS in India, international standards for export).

Coordinate with QA/QC teams for approvals and testing.

- Logistics & Supply Chain Coordination

Monitor order status, shipments, and delivery schedules.

Handle import/export documentation if sourcing internationally.

Resolve delays or supply disruptions.

- Documentation & Reporting

Maintain purchase orders, invoices, and contracts.

Generate procurement reports for management review.

? Required Skills

Strong negotiation and communication skills

Knowledge of cosmetic raw materials and packaging

Understanding of regulatory requirements (like GMP, ISO)

Analytical and cost management skills

ERP/software proficiency (SAP, Tally, etc.)

Vendor sourcing and market research abilities

? Qualifications

Bachelor’s degree (BBA, B.Com, Supply Chain, Chemistry, or related field)

MBA in Supply Chain/Operations (preferred)

3–8+ years of experience in procurement (cosmetics, pharma, FMCG preferred)

? Industry-Specific Knowledge (Significant)

Familiarity with cosmetic formulation ingredients

Awareness of shelf-life and storage conditions

Knowledge of sustainable/eco-friendly packaging trends

Understanding of private label and contract manufacturing dynamics Salary upto 26 to 45 K

📌 Purchase Executive (Gurugram)
🏢 Bo International
📍 Gurugram