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Projects Manager

City of Grand Rapids Email This is a high-level management position over the planning, design, and construction of capital project work. The position is established to ensure high quality review and professional management oversight occurs on all projects from the department. The position is responsible for the comprehensive management of projects, including budget control, quality assurance, timely completion, efficient integration, communication, and administration of the projects’ planning, design, and construction processes.

This position will also support the planning for Vital Streets and sidewalks including overseeing community engagement during the planning phase to define scope prior to design. A significant objective for the position is to achieve continuous improvement in engineering services and customer service levels for the clients related to the projects. General duties will also involve direct supervision of subordinate skilled and paraprofessional permanent, interim and seasonal staff, and outside consultants.

This position will report to the Assistant City Engineers and to the City Engineer as required.

Essential Duties &

Responsibilities The intent of this is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Executes an administrative process involving initial and check point follow up meetings with project owners (departments/other public entities) to ensure clear communication and understanding of client needs and expectations for projects are met, as well as effectively addressing comments and questions

Communicates internally and externally to keep client departments, community partners, and citizens informed of project scope, schedule, budget, and risk working to mitigate unplanned interruptions.

Provides supervision of assistants and subordinate staff; manages the activities of the professional and support staff assigned to the project team; handles employee personnel issues (counseling, disciplinary, complaint issues) which may arise.

Facilitates meetings as necessary at every level to communicate the project requirements of both design and construction engineering services provided by the department; develops project agreements and proposals as needed with support from staff.

Establishes a quality assurance plan for each project and develops a project budget, staffing requirements, scope and schedule; monitors and evaluates project metrics to ensure requirements will be met upon project completion.

Coordinates and manages the project bidding and negotiation process; works with outside consultants, contractors,



and suppliers for engineering services to ensure construction timelines and financial commitments are met.

Monitors project schedules and budgets; makes recommendations for corrective steps to address issues; assists with resolving problems which may adversely affect either a project schedule or budget goal as they arise.

Coordinates the collection of all data pertinent to projects, including surveys, codes, soil reports, and other required information.

Conducts and evaluates the development of schematics, design development, final design, and construction documents in the production of working drawings; conducts progress reviews during production of reports and construction documents to ensure a quality project; coordinates and schedules advisory meetings and quality control reviews as needed.

Manages the selection of outside consultants and coordinates their work with department service needs.

Manages the bidding and contractor selection process for projects.

Establishes and implements an integrated process for execution of the projects; includes oversight for the efficient and effective development of schematics, preliminary, and final design development of projects with the construction plan design.

Completes and maintains all project documentation for records.

Minimum Training And Experience

Possession of a bachelor’s degree Civil Engineering --AND-- A minimum of 10 years’ experience in the field of civil engineering and a minimum of 5 years performing duties as a Project Manager --AND-- Professional development training/classes in Project Management or Administrative Supervision --OR-- An equivalent combination of training and experience Required Licenses Or Certifications Must be a Registered Engineer in the State of Michigan Other Necessary Qualifications Knowledge of: Extensive project management experience over engineering and/or architectural services

Effective administrative management principles, methods, systems and practices

Preparing proposals including defining client expectations, project understanding, scope of work and establishing associated fees all in conjunction for soliciting work Skill In Interpersonal skills necessary to develop and maintain effective and appropriate working relationships Performing a variety of duties, often changing from one task to another of a different nature

Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Assigning, prioritizing, monitoring, and reviewing work assignments

Project management, scheduling and time management





Problem solving and analysis Ability To Perform licensed engineering project work and provide technical assistance

Perform schematic functional layout for work related to road right-of-way, process piping, parking, facility layout and other types of work in order to express written understanding of client expectations

Establish and implement department policies, initiatives, and financial processes related to project budgeting and project work flow development

Analyze difficult and complex issues and make recommendations for proper resolution along with the ability to uphold the contract documents and handle conflict resolution within the terms of a construction contract

Resolve complex problems both orally and in writing

Establish and maintain effective working relationship with other employees, city officials, and representatives from governmental and other agencies Other Information We offer: Medical, Dental, and Vision starting on Day 1

6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)

Employee & Employer contributions to Retiree Health Savings Account

Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options

Twelve Paid Holidays

Paid Vacation and Sick Time

Paid parking (if applicable)

Employee Home Ownership Incentive

Tuition Reimbursement and professional development opportunities

Paid Parental Leave

Employee Assistance Program with free mental health counseling

Comprehensive Wellness program with a health and wellness incentive

Employee Discounts and Perks Should an applicant need any disability related accommodation or other consideration in the application or selection process, please notify the human resources department upon submittal of application All communication regarding this position will be done via email. It is your responsibility to ensure that your email address is up-to-date on your account profile. If you are submitting an application that was used for job openings in the past,please make sure your information is current before submitting for this or other opportunities.

The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Please Note

This position is subject to the provisions of the applicable collective bargaining agreement and all relevant civil service rules. For additional information, links to union agreement and Civil Service Rules are provided below.

Collective Bargaining Agreements Civil Service

Rules (Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)

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