Solitaire is one of the fastest growing organizations in the real estate sector with its premium residential & commercial projects in Pune.

We are currently hiring for the role of Executive-Project Management for our Baner, Pune location.

Key Responsibilities

1. Documentation Management

- Maintain accurate records of all incoming and outgoing correspondence related to government authorities, consultants, statutory approvals, NOCs, and project documentation.
- Organize and maintain both physical and digital files for all approval-related documents.
- Ensure proper indexing, classification, and retrieval of project records.

2. Official Correspondence

- Draft, type, and format official letters, applications, covering letters, and correspondence addressed to Municipal Corporations, Planning Authorities, Fire Department, Setting Authorities (MoEF/SEIAA), Revenue Department, and other statutory bodies.
- Ensure all correspondence complies with organizational standards, authority-specific formats, and submission protocols.
- Coordinate with internal stakeholders to obtain required information for preparing official communications.

3. Project Approval Documentation

- Prepare complete documentation sets for statutory approvals, including applications, annexures, drawings, compliance reports, supporting documents, and covering letters.
- Verify documentation for accuracy, completeness,



and compliance before submission.
- Coordinate with consultants, architects, engineers, and internal departments to collect necessary documents within defined timelines.

4. Digital Records & Document Control

- Scan, upload, and systematically archive all project documents on the organization's document management system or server.
- Maintain standardized folder structures, file naming conventions, and document version control.
- Ensure regular backup and secure storage of confidential project documents.

5. Compliance & Approval Tracking

- Maintain trackers for submissions, approvals, statutory compliances, follow-ups, queries, and document status.
- Monitor approval timelines and proactively follow up with internal teams for pending documentation.
- Provide periodic status reports on project approvals and documentation progress.

6. Coordination & Administrative Support

- Coordinate with government liaison teams, consultants, architects, legal, engineering, and project teams for document collection and submission.
- Support the Government Liaison team in ensuring timely completion of statutory approval processes.
- Assist in maintaining records for audits, inspections, and regulatory reviews.

Interested candidates can share their CVs on [email protected]

📌 Project Management Executive (Pune)
🏢 Solitaire
📍 Pune