Personal Secretary to CEO

Department: CEO's Office & Business Operations

Employment Type: Full-Time (Onsite)

Experience Required: 2-5 Years

Reporting To: Chief Executive Officer (CEO)

Location: Ahmedabad Shivranjani

Working Days: Monday to Saturday

Industry Preference: Advertising, Marketing, Events, Media, or BTL

Role Overview:

We are looking for a proactive, highly organized, and dependable Personal Secretary to the CEO who can efficiently manage the CEO's day-to-day schedule, meetings, travel, correspondence, and business priorities. The ideal candidate will act as a trusted support to the CEO by coordinating with internal teams, clients, and stakeholders, ensuring smooth execution of tasks and business operations. The candidate should be able to multitask, maintain confidentiality, work under pressure, and adapt to the fast-paced nature of the advertising industry.

This role requires flexibility, ownership, professionalism, and a long-term commitment to the organization.

Key Result Areas (KRAs)

- Manage the CEO's calendar, appointments, meetings, travel, and daily business schedule.
- Coordinate with internal teams, clients, vendors, and stakeholders to ensure timely execution of business priorities.
- Handle confidential correspondence, emails, and important business documents.
- Prepare MOMs, reports, presentations, quotations, proposals, and other business documents.
- Track ongoing projects, follow up on pending tasks, and ensure deadlines are met.
- Act as the communication bridge between the CEO and internal/external stakeholders.
- Arrange travel bookings, accommodation,



meeting logistics, and event schedules.
- Maintain confidential records and sensitive business information with complete discretion.
- Support the CEO in day-to-day business operations, administrative tasks, and decision follow-ups.
- Handle multiple priorities efficiently in a fast-paced, deadline-driven environment.
- Be flexible with responsibilities and working hours based on business requirements.
- Take ownership of assigned tasks, execute them proactively, and maintain a professional, solution-oriented approach.

Role Requirements

- 2-5 years of experience as a Personal Secretary, Executive Assistant, Personal Assistant, or Executive Coordinator.
- Excellent communication, coordination, and interpersonal skills.
- Strong proficiency in MS Office and Google Workspace.
- Strong organizational, multitasking, and time management skills.
- Ability to maintain confidentiality and work under pressure.
- Prior experience in the Advertising, Events, Marketing, Media, or BTL industry will be preferred.
- Candidates seeking a long-term career opportunity will be preferred.

Employee Benefits

- 18 Paid Leaves Annually
- 21 National Holidays
- Mediclaim / Health Insurance (Coming Soon)
- Annual Company Trip
- Performance-Based Incentives
- Growth opportunities & Learning Opportunities
- Friendly & Supportive Work Environment
- Festival Celebrations & Team Activities
- Employee Recognition & Rewards

Work Schedule Working Days: Monday to Saturday

Weekly Off: Sunday

Office Timing: 9:30 AM 6:30 PM (45 min Lunch break)

📌 Personal Secretary (Ahmedabad)
🏢 Krishna Jaydeep Pandya
📍 Ahmedabad