Key Responsibilities

- Personal &
- Life Administration

- Manage personal errands, appointments, and commitments (medical, banking, documentation,

renewals, etc.)

- Handle personal travel planning (itineraries, bookings, changes, follow-ups)

- Track important dates, reminders, and obligations (personal & family-related)

- Coordinate household-related tasks, vendors, and services as required

- Act as a trusted executor for sensitive, time-critical personal matters

Think: You make things disappear before they become problems

- Professional Support &
- Day-to-Day Enablement

- Be the COO’s right hand for execution, not strategy

- Manage follow-ups, reminders, and action tracking from meetings or discussions

- Prepare basic briefs, summaries, notes, or reference material when needed

- Coordinate selectively with internal teams for information, documents, or closures

- Ensure key documents, files, and information are organized and easily accessible

- Scheduling &

- Coordination

- Manage critical business and personal calendar coordination

- Screen requests and help prioritize time based on urgency and importance

- Coordinate logistics for meetings, travel, or internal/external engagements

- Act as a buffer to reduce unnecessary noise and interruptions

- Confidentiality, Trust &

- Judgment (Non-Negotiable)





- Handle sensitive personal and business information with complete discretion

- Exercise judgment on what needs escalation vs. silent execution

- Be dependable, calm, and unflappable, especially under pressure

- Represent the Founder professionally in all interactions

Who Is This Role For

You are someone who

- Enjoys making other people’s lives run smoothly

- Is deeply organized but not rigid

- Has a natural instinct for follow-through

- Is comfortable handling personal work - not just corporate tasks

- Takes pride in being reliable, invisible when needed, and indispensable always

Required Experience &

- Skills

- Minimum 6-12 years of experience as an Executive Assistant, Personal Assistant, or Secretary

- Prior experience supporting Founders, Promoters, or Senior Leaders

- Robust written and verbal communication (English required)

- High comfort with WhatsApp, Email, Google Workspace, Basic docs

- Ability to multitask, prioritize, and execute without handholding

- High emotional intelligence and situational awareness

What Will Make You Successful Here

- You anticipate needs before they’re articulated

- You close loops relentlessly

- You don’t drop balls - ever

- You understand that trust is the currency of this role

- You are comfortable blending personal + professional boundaries with maturity

📌 Personal Assistant (Mumbai)
🏢 Upedge Job Karle
📍 Mumbai