Job SummaryWe are seeking a highly organized, proactive, and professional Office Operations Executive to oversee front-office operations and provide administrative support to ensure the efficient functioning of the organization. The ideal candidate will be responsible for managing office administration, visitor coordination, facility management, vendor coordination, and general business support activities while maintaining a professional and welcoming workplace environment.---## Key Roles &

- Responsibilities### Office Operations &
- Administration* Ensure smooth day-to-day office operations and administrative activities.

Maintain office records, files, databases, and documentation in an organized manner.

Manage office supplies, stationery, pantry inventory, and other administrative requirements.

Coordinate procurement of office materials and maintain inventory records.

Support management in various administrative and operational tasks.

Prepare reports, letters, presentations, and official documents as required.### Front Office &

- Visitor Management Welcome and assist visitors, clients, vendors, and guests professionally.

Manage incoming and outgoing calls, emails, and correspondence.

Coordinate visitor appointments and meeting schedules.

Maintain visitor logs and ensure compliance with office security procedures.

Ensure the reception and common office areas remain presentable and organized.### Facility &

- Vendor Management* Coordinate with housekeeping, security, maintenance, internet, and other service providers.

Ensure proper upkeep and maintenance of office infrastructure and assets.

Manage vendor relationships and support procurement activities.





Coordinate office repairs and maintenance activities whenever required.### Employee Support &

- Coordination Assist in employee onboarding and administrative formalities.

Coordinate employee travel arrangements, accommodation bookings, and logistics support when required.

Support HR and Payroll teams with attendance records and administrative documentation.

Assist in organizing employee engagement activities, meetings, training sessions, and company events.### Documentation &

- Compliance Maintain proper records of company assets and administrative documents.

Ensure confidentiality of company information, employee data, and business records.

Follow company policies, procedures, and administrative standards.

Support management during audits, inspections, and compliance-related activities as required.---## Required Qualifications### Educational Qualification Graduate in any discipline from a recognized university.

Diploma or certification in Administration, Office Management, or Business Administration will be an added advantage.### Experience 1 to 5 years of experience in Office Administration, Front Office, Operations, or a similar role.

Freshers with excellent communication and organizational skills may also apply.### Technical Skills Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Knowledge of office administration processes and documentation.





Ability to prepare reports and maintain records accurately.### Soft Skills* Excellent verbal and written communication skills.

Strong interpersonal and relationship management abilities.

Good organizational and multitasking skills.

Professional attitude and customer-service orientation.

Robust attention to detail and problem-solving skills.

Ability to work independently and as part of a team.---## General Terms &

- Conditions The employee shall perform duties and responsibilities assigned by the Reporting Manager and Management from time to time.

The scope of work, designation, responsibilities, reporting structure, and job functions may be modified, expanded, or reassigned based on business requirements and organizational needs.

The employee is expected to complete all assigned tasks within stipulated timelines and maintain professional standards.

Teamwork, collaboration, accountability, and a positive work attitude are essential requirements of this role.

The employee shall maintain confidentiality regarding company information, client data, employee records, and business operations.

Compliance with all company policies, procedures, rules, and regulations is mandatory.

Any other duties reasonably related to the position may be assigned by Management as required.---## Preferred Candidate Profile* Pleasant personality with excellent communication and coordination skills.

Strong follow-up and organizational abilities.

Ability to manage multiple tasks and priorities effectively.

Professional appearance and excellent telephone etiquette.

Self-motivated, reliable, and detail-oriented.

- Willingness to learn and contribute beyond assigned responsibilities.

Work Location: On the road

📌 Office Operations Executive (Pimpri-Chinchwad)
🏢 Definite Management Services
📍 Pimpri-Chinchwad